Vacant job

Do you want a meaningful and varied administrative job where no day is the same? Here, you will become part of an experienced and supportive team, where you have the opportunity to work independently and collaborate with competent colleagues, all to make a difference in people's daily lives. Does this sound interesting? Apply now!

The Adult Reception Unit is part of the Social Services' addiction unit for adults, which consists of several units located in central Uppsala. The operations primarily target individuals over the age of 21 and work based on the legislation in the Social Services Act (SoL) and the Act of Care for Abusers in Certain Cases (LVM).

The addiction units are spread across 3 floors. There are two receptions, a main reception with telephone services, and a reception with associated urine testing. The unit has four administrators, including one administrative coordinator, who together support the entire operation with various administrative tasks.

Description of Duties

The work traditionally includes reception duties as well as supporting the unit's case handlers and managers with administrative tasks. These can vary depending on needs. The work is very varied, ranging from being the first point of contact for citizens and other authorities to the addiction unit, to supporting managers and employees in the unit's daily work. It also involves working in various systems.

As an administrator in this role, you need to be flexible as tasks may change based on the unit's assignments. You are responsible for, among other things:

• The reception, including telephone, receiving visitors, and mail
• Support to managers/case handlers in the various units
• Inquiries from authorities
• Purchasing
• Invoicing
• Archiving/destruction
• Procurement
• Other support to the operation as needed
• Support in various systems, such as Lifecare and Cosmic Link
• Working in accordance with current legislation, such as confidentiality laws.

Furthermore, there is collaboration with other administrators in the Adult division.

Qualifications

We are looking for you who have a high school education and good oral and written skills in Swedish. You also have good computer skills, especially within Microsoft 365, and experience in administrative work, preferably from an authority or a larger organization. A B-class driver's license is a requirement for the position.

It is an advantage if you have knowledge of the systems Heroma, Lifecare, Proceedo, and Unit4, as well as good knowledge of Uppsala Municipality and the Social Services organization. We also view positively if you have education and experience working within public administration.

You are flexible and adapt easily to changed conditions. You maintain your calm even in stressful situations and are stable in your way of working and interacting with others. You have good teamwork skills and work attentively and smoothly together with colleagues to achieve common goals. At the same time, you are service-oriented and meet others in a accommodating manner, with a willingness and commitment to help and find solutions.

Information

If you have questions about the position or the recruitment process, contact: Rebecca Torén, Unit Manager, 018-727 15 73.

Union representatives:
Academic Professionals Union SSR/saco, Camilla Ahlsén Hoff, 018-727 24 34
Vision, Sofia Venemalm, 018-727 12 13

If you have questions regarding the registration of your application, contact the Recruitment Area: 018-727 23 02.

In your application, you must state your citizenship. If you are not a citizen of Sweden, the EU, EEA, or Switzerland, you must also be able to prove that you have a valid work permit or are exempt from the requirement to have a work permit. Employment can only take place after verification of the work permit, which is required according to the Aliens Ordinance.

Employment with Uppsala Municipality may involve being placed on the war establishment.

Salary: Monthly salary.
Employment type: Permanent position.
Duration: Permanent.