Vacant job

Do you want to work closely with management and contribute to making a complex operation function as a whole? We are now looking for you who want a broad and varied assignment where finance, administration, and operational support meet.

Does this sound interesting? Then we look forward to receiving your application!

About the department/group

We are a close-knit team of six employees looking forward to welcoming a new colleague as one of us is retiring.

Job Responsibilities

This is not a traditional controller role, but a broad and operationally close function with a focus on coordination, finance, and management support.

The work involves coordinating and developing the operations in close collaboration with and on behalf of the department's management. You support the Dean and other managers with decision-making materials and analyses, and produce relevant statistics as a basis for planning, control, and follow-up.

You work in a consultative and process-oriented manner, focusing on creating structure, overview, and effective working methods within the operations. The role also includes independently following up on and analyzing the institution's research and educational activities, including economic aspects related to projects and resources. In this role, you are a key person in the institution's daily life and serve as a hub for administrative matters, planning, and follow-up. You work closely with the Dean and department heads, where you not only produce materials but also contribute to structure, overview, and the development of the operations.

You will among other things:

• produce and compile decision-making materials, statistics, and analyses
• work with planning, follow-up, and forecasts together with management
• coordinate and develop administrative processes
• be a central contact point for administrative matters within the institution
• collaborate closely with functions such as HR and finance
• support work with premises, resources, and operational planning
• contribute to quality and improvement work
• ensure that work is carried out according to current rules and guidelines

You are part of the institution's management group and at the same time part of the school's management office where you have colleagues in similar roles.

In the role, you are the first point of contact for administrative matters coming from the institution. You will therefore handle questions of all kinds, which requires a non-hierarchical attitude towards the job.

What we offer

• a central role with great insight into the operations
• an open and non-hierarchical work climate
• engaged colleagues and good opportunities for collaboration
• an international environment at a leading technical university

Qualifications

Requirements

• a relevant university degree or equivalent experience as assessed by the employer
• at least three years of experience in qualified administrative work with a focus on finance
• very good administrative skills
• good Excel skills
• very good knowledge of Swedish and English, both spoken and written, as this is required in daily work

Personal qualities

We are looking for someone who is interested in operational development and control and has an easy time building good relationships with people around them. You enjoy analyzing, but just as importantly: you can explain and reason about numbers in a way that others understand.

As a person, you are proactive, non-hierarchical, collaboration-oriented, and able to drive issues independently. You take responsibility for your work, are receptive, and have an easy time building trust in your contacts.

Merits

• experience from universities, colleges, or other large organizations
• experience working close to management or in a coordinating function

We will place great emphasis on personal qualities.

Become part of KTH

KTH shapes the future through education, research, and innovation. As a leading international technical university, we play an active role in driving and contributing to the transition to a sustainable society. Here you are offered the opportunity to grow and develop in a creative and dynamic workplace with good working conditions and benefits. Gender equality, diversity, and equal opportunities are a quality issue and a clear part of KTH's values as a university and public authority.

Read more about our benefits and what it is like to work and develop at KTH.

Trade Union Representatives

Contact details for trade union representatives.

Application

You apply via KTH's recruitment system. As an applicant, you are responsible for ensuring your application is complete when submitted and that the qualifications we seek in the advertisement are evident in your CV.

In this recruitment, you apply only with your CV. Instead of a cover letter, you will be asked to answer one or more questions in the recruitment system. It is important that you answer the questions carefully and truthfully, so that we get a clear picture of your competence and experience. We base our selection on the qualifications outlined in the advertisement.

The application must be in KTH's possession no later than the last day of application at midnight, CET/CEST (Central European Time/Central European Summer Time).

About the employment

The employment is permanent according to agreement.

The employment begins with a six-month probationary period.

Other

For information on the processing of personal data in connection with recruitment.

It may occur that an employment at KTH is placed in a security class. If this is the case for this specific employment, a security clearance of the applicant is conducted in accordance with the Security Protection Act (2018:585) with consent. In these cases, a prerequisite for employment is that the applicant is approved after security clearance.

Tests may be applied in this recruitment process.

We decline direct contact from staffing and recruitment agencies as well as sellers of job advertisements.