Vacant job

Description

We are looking for a structured and service-oriented administrative secretary who wants to contribute to our operations running efficiently and professionally. We offer a developing and varied position, with engaged colleagues, a good work environment, and the opportunity to influence and develop working methods together with us.

The Employment and Social Services Administration is organized into three departments and a support staff, where the administrative unit is part of the support staff. The unit consists of archives, board and administration management, legal functions, overarching preparedness functions, and a project office. We support the core operations so that they can function efficiently, legally securely, and with good service to citizens.

Responsibilities

In the role of administrative secretary, you uphold the principle of public access while simultaneously protecting sensitive information. Registration and diary management of incoming and outgoing documents are natural tasks in the role, as well as providing public documents and conducting secrecy assessments. You will serve as administrative support to the administration management and managers. You work closely with the administration management and have an important coordinating function in ensuring that management work functions efficiently and with high quality. The role involves keeping processes together, creating structure, and driving work forward in both large and small matters. Preparation and quality assurance of decision materials may also be included, as well as handling remissions and similar tasks.

As a natural part of the assignment, there is a continuous development of working methods and administrative routines within the area of information management.

Qualifications

We are looking for you who have an academic education that the employer considers relevant for the role. You have experience in qualified administrative work, preferably in public operations, with good knowledge of the principle of public access and other relevant legislation. You have a good understanding of how a politically governed organization functions, good digital competence, and experience working in a case management system. We believe you have an aptitude for writing, structuring, and analyzing words and text.

We are looking for you who have strong self-drive and take responsibility for the whole, while also being a team player who likes to receive and give support to colleagues. You need to be structured, analytical, and solution-oriented. We value good judgment and high integrity. You are unpretentious and see it as a natural part of the assignment to help out where needed, whether it involves quality-assuring a decision material or ensuring that a meeting functions in practice. If you are also a flexible person who thrives on switching between qualified administrative tasks, coordination, and the practical work required to make daily life and management work function well, this will be an advantage.

We place great emphasis on your personal qualities and how well they match the assignment and the work group.

We offer

Read more about our benefits and what it is like to work in Karlstad Municipality at karlstad.se/jobbahososs

We warmly welcome your application!

When you apply for a job with us, you will be asked to provide your CV and answer a number of questions where we ask you to describe your competence in the requested area. This means you should not attach a cover letter as part of your application.

About Karlstad Municipality

The Employment and Social Services Administration provides support to vulnerable children, families, and persons with mental disabilities. Our approximately 700 employees work with addiction care, financial assistance, budget and debt counseling, and family law issues. Our task also includes combating unemployment and managing permits and supervision for alcohol and tobacco.

Do you want to help create the Karlstad of the future? With us in the Karlstad Municipality group, you can make a real difference. Here, every employee is an important part of the whole, and together we help each other realize our vision of "A better life in the City of the Sun." Come and grow with us!

Other information

To ensure the quality of the recruitment process and simplify communication with our applicants, we ask you to submit your application via our recruitment systems and not via email or paper format. We decline all offers regarding advertising and recruitment assistance in connection with this advertisement.

If you have protected personal data, you should not register your application documents in our recruitment system, nor send them via email. Instead, contact the municipality's switchboard at 054-540 00 00 for further handling.