Vacant job

Do you want to combine your studies with a flexible part-time job? As a Commercial Assistant at Academic Work, you will work broadly with contract support, administration, and service within an international organization. Welcome to submit your application today!

About the role

As a Commercial Assistant, you will work approximately 1–1.5 days per week during office hours (08:00–17:00), supporting our commercial department with administration related to Academic Work's contract support. You will work according to established routines, continuously administering, documenting, and following up on various tasks related to contracts and framework agreements. In addition, you will deliver high-quality service to our internal employees, acting as First Line Support for questions falling under the commercial department's area of responsibility. You will work in our internal case management system and need to be able to handle cases of varying complexity, be solution-oriented, and maintain close contact with colleagues at different locations in Sweden.

One of our Contract Assistants describes the role like this: "As a Commercial Assistant, you get the chance to work independently in a broad role that includes both administrative elements and a high service focus! If you want to gain insight into framework agreement processes, increase your business understanding, and get an overview of Academic Work's processes, this is the role for you. Here, you work flexibly and can plan your shifts yourself, making it the perfect part-time job to combine with your studies. It suits you if you are engaged and love collaborating with others!"

What we offer We offer a dynamic workplace with engaged colleagues and excellent opportunities for personal development. You will become an important part of a team that values collaboration and a forward-looking mindset.

Responsibilities

• Ongoing administrative tasks related to framework agreements, such as documentation and follow-up.
• Deliver high-quality service to the organization via our case management system, where you inform, advise, and answer questions related to our framework agreements.
• Work on various projects to develop and improve our internal routines and processes.
• Other administrative tasks related to our framework agreements or our sales organization.

We are looking for you who

• Are studying in a relevant field and will graduate no earlier than June 2028.
• Can work at least 16 hours per week (days determined based on needs and your study situation).
• Have previous relevant work experience in service-related tasks.
• Have excellent knowledge of Swedish and English, both spoken and written.
• Have good computer and system skills.

Furthermore, we are looking for someone who personifies kindness and humility. You are conscientious, reliable, and have a strong sense of responsibility. Additionally, we see that you are ambitious, goal-oriented, and detail-focused, while also being organized and structured. You have clear self-leadership and remain calm and persistent even in challenging situations.

To succeed in the role, you have the following personal qualities:

• Helpful
• Stress-tolerant
• Determined
• Organized
• Responsible
• Intellectually curious

Our recruitment process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position be sent to Academic Work.

We apply continuous selection and will remove the advertisement once enough candidates have reached the final stage of the recruitment process. A CV is required when applying. We do not use cover letters as a selection method, so they do not need to be attached. As a candidate, you bear the main responsibility for ensuring your application is complete when submitted. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the role and to promote equality, diversity, and a fair recruitment process.

For our part-time positions, you as an applicant must have another primary occupation of at least 50%. Examples of this include studies, another employment, own business, parental leave, or similar.