Welcome to Älvkarleby Municipality – a workplace with closeness and engagement

At Älvkarleby Municipality, you will encounter a work environment where it is close to managers, colleagues, and decision-makers. We are over 700 employees who together work based on our shared values: Courage, Will, Respect, and Holistic Perspective, which guide how we collaborate, develop, and meet our residents.

We believe in the power of diverse perspectives and actively work to ensure that our organization is characterized by diversity, equality, and respect. Here, there is room to grow and contribute with your skills and personality.

Älvkarleby Municipality is located just south of Gävle, where the Dalälven River meets the sea. With Skutskär as the central location, nature is always around the corner – river, forest, sea, and tranquility in a beautiful combination. Approximately 9,500 residents live here with good opportunities for a rich life, both at work and in their leisure time.

The transportation links are excellent – with three train stations, frequent bus connections, and proximity to the E4, we are an attractive commuting municipality. This also makes us a natural meeting place for people with different experiences and skills.

To promote a healthy lifestyle, we have smoke-free working hours.

Do you want to contribute to a municipality with faith in the future and closeness to both people and nature? Welcome with your application!

Description

Do you want a job where no day looks quite the same? Where you can use your ability to create structure, solve problems, and provide good service while being an important support in operations that make a significant difference for people?

We are now looking for a temporary administrator for the LSS and social psychiatry area in Älvkarleby Municipality.

In this role, you will work closely with Sandra, Therese, and Peter, the unit managers responsible for all interventions within social psychiatry and LSS in the municipality. We are a team that works closely together and shares many laughs. Here, we help each other when needed, and the managers are available for support and dialogue. As an administrator, you are a crucial hub in the operation and contribute to the daily functioning for both managers, employees, and users.

The assignment involves replacing or supporting our regular administrator during peak workloads and absences. During the summer, the position is 50 percent.

You will receive a thorough introduction from our highly experienced administrator, Elin, who is a real rock with many years of experience working both in the operations and as an administrator.

In this role, you will gain a broad insight into the entire disability area and have the opportunity to develop knowledge about how operations within LSS and social psychiatry function in practice.

Tasks

The tasks are varied and include, among other things:

• some scheduling
• staffing planning during planned and unplanned absences in the operations
• reporting assistance time to the Social Insurance Agency
• coordination and introduction of new substitutes
• administrative support to the managers in daily operations

Qualifications

As a person, you need to:

• be quick-witted and have an easy time finding solutions
• be able to work independently and take responsibility for your tasks
• have good computer skills and be quick to learn new systems
• enjoy many contacts and a varied workday

You also need to balance service with clarity; sometimes the role is about helping, sometimes about standing firm on decisions made or passing a matter on to a manager.

The work involves many points of contact. On a typical workday, you will meet staff and users through emails, texts, phone calls, and physical visits. To thrive in the role, you need to appreciate a day filled with contact and communication.

Workdays are rarely the same. The pace can sometimes be high, and planning changes when the operation requires it. To enjoy the role, you need to like solving problems, prioritizing, and keeping several things going at once.

If you have experience with the journal system Treserva, TES, TimePool, TimeCare Planning, as well as an understanding of the process around reporting personal assistance time and scheduling, this is meritorious.

The assignment may suit you if you:

• have administrative experience and may be retired but want to work extra, or
• are studying, for example, administration, human resources and labor program, public administration, or similar and want to gain practical experience.

Conditions

Hourly employment as needed and part-time during the summer.

Selection and interviews will be ongoing.

Valid ID and the right to work in Sweden
To work in Älvkarleby Municipality, you need to present a valid ID where your citizenship is stated. In some cases, you may also need to show a document that proves you have the right to work in Sweden. If you are offered employment, you need to be able to show one of the following:

• Passport
• Driver's license
• SIS-marked ID card along with a personal certificate showing citizenship
• Other valid ID where citizenship is clearly stated

If you are a citizen of a country outside Sweden, the EU, EEA, or Switzerland, you must also show that you have the right to work in Sweden (e.g., residence or work permit).

Military placement for permanent employees

As a permanent employee in Älvkarleby Municipality, you are military placed at your regular workplace.

E-recruitment and personal data

We use e-recruitment to streamline and quality assure our recruitment process. The information you provide is saved on your personal CV account, making it easy for you to log in and update your information as needed. We therefore ask you to fill in your details carefully and thoroughly, so that they provide an accurate picture of your qualifications and experiences. All information is handled and stored in accordance with the General Data Protection Regulation (GDPR).