Vacant job

We are now looking for an experienced Project Administrator for a long-term assignment within the subway section. Here you will play a central role in creating structure, efficiency, and quality in several parallel investment projects within public transport.

The role suits you who are comfortable in complex project environments, have high administrative competence, and enjoy working both operationally and in a supportive role close to project management and clients.

About the assignment

The subway is one of the region's most critical infrastructures. Within the subway section, projects are conducted in several areas, including:

• Green line
• Blue & Red line
• Systems
• Construction
• Planning & Support

As a Project Administrator, you will work on multiple projects simultaneously and provide qualified administrative support to project managers and clients.

Responsibilities

Your role includes, among other things:

• Performing document management according to established routines and guidelines
• Registering documents in EDIT (Paltina) and handling requests for public documents
• Administering project tools (permissions, users, functions, etc.)
• Managing orders for IT and office supplies as well as access cards
• Invoice management and coding in Agresso
• Quality assuring invoice documentation
• Checking reported hours from consultants and contractors
• Managing onboarding and offboarding of project members
• Supporting the procurement and conclusion of consultancy assignments
• Assisting with organization-specific introductions
• Participating in the development of the administrator network
• Being helpful with administrative tasks as needed

The work requires that you can understand technical Swedish in both speech and writing.

Requirements (must-haves)

To be considered, you need to meet the following:

• High school diploma
• At least 8 years of documented experience as a program or project administrator in areas such as public transport, infrastructure, urban planning, vehicles, or IT
• At least 5 years of experience in case and document management (planning, folder structure, registration, archiving)
• At least 7 years of experience in invoice management in Agresso or similar systems (coding and re-invoicing/sales orders)

Desirable

• At least 5 years of experience working in EDIT (Paltina) or equivalent registration systems
• At least 3 years of experience as a project administrator in public sector
• At least 3 years of experience in administration in web-based project collaboration tools (e.g., Avima, SharePoint, or similar)

Personal qualities

We are looking for someone who is:

• Structured and meticulous
• Outgoing and service-oriented
• Communicative in both speech and writing
• Independent with good prioritization skills
• Collaborative and solution-focused

Assignment information

• Scope: 100% (40 hours/week)
• Location: Kungsholmen, Stockholm (possibility for some remote work by agreement)
• Deadline for applications: 2026-03-16

About Soros Consulting

Soros Consulting is a specialist company in consulting and recruitment solutions. We match qualified specialists and leaders with organizations where competence, drive, and personality make a real difference. We work closely with both clients and candidates, ensuring a professional, transparent, and high-quality process from the first contact to the signed agreement.

Don't hesitate to submit your application today!