System Manager and Administrative Assistant

Here in Falkenberg municipality, you can make a significant difference. Our job is to provide good municipal services at all stages of life. We are also involved in developing Falkenberg as a place. Our vision is to grow for a sustainable future.

The Adult Education in Falkenberg municipality is now looking for a system manager and administrative assistant who wants to contribute to the development of the organization in a changing time. The position suits you who thrive in the intersection of systems, analysis, and administrative support and who wants to work in an organization of societal importance.

The Adult Education is part of Falkenberg municipality's educational operations and works to provide adults with opportunities for studies and skills development. You will be part of a strong team consisting of an administrative assistant, education coordinator, study and career counselor, as well as the principal and vice-principal.

JOB RESPONSIBILITIES

As a system manager and administrative assistant, you have a central and analytical role in the organization. The tasks are varied and include, among other things:

• Responsibility for system and data management in several parallel systems
• Compilation, analysis, and follow-up of data
• Invoicing and handling, application, and follow-up of state grants
• Participation in systematic quality work (SKA), including analysis of operational data
• Reporting to external authorities, such as SCB
• Ongoing administrative support related to students' study paths
• Collaboration with teachers, study and career counselors, and education coordinators

The work also involves many points of contact outside your own unit. We have close cooperation with local partners such as Campus Falkenberg and AMA (Labor Market Department) as well as external educational providers such as Movant and Hermods. Workplace meetings are held jointly with the high school administration, contributing to experience exchange and a holistic perspective.

QUALIFICATIONS

We are looking for someone who is structured, meticulous, and has good analytical skills. You work independently while enjoying collaboration with others.

We are looking for someone with extensive experience working in the Office suite and Google Drive, with experience from previous roles in digital administration and systems work. In this role, we would like you to have an interest in and curiosity about how artificial intelligence (AI) can be used as support in administrative processes.

It is an advantage if you have experience with student registration systems (for example, Edlevo), Raindance, or Omniway.

For this position, we place great emphasis on personal suitability. We value the following competencies as important abilities to manage and thrive in the role:

• Structured and meticulous with good order on documents and deadlines, leaving nothing to chance.
• Independent with good collaboration skills. You drive your own processes forward but see it as a given to discuss questions with and assist your closest colleagues when needed.
• Flexible with the ability to handle work peaks. You prioritize and remain calm when the organization requires it.
• Development-oriented and actively looking for improvements, especially through digitalization.

In this recruitment, we apply ongoing selection, so please send in your application consisting of a CV and a cover letter as soon as possible!

OTHER

The Education Act requires that all employees within school/preschool activities must present an extract from the criminal record before employment can begin. The processing time to obtain this document can take a long time. You can order an extract at polisen.se, https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/)

The position will be filled on the condition that it is not needed by already existing staff.

If you are applying for a job and have protected personal information, please contact the recruiting manager in the ad who will guide you further for a safe application process. You should not apply digitally via the application link.

In connection with this recruitment, we kindly ask for no contacts from recruitment companies and other advertisers.