Vacant job

In Upplands-Bro municipality, we are about 2000 employees working to provide our residents and visitors with the best possible service and experience of the municipality. With us, you contribute to building a municipality where a holistic view, engagement, and professionalism permeate the organization, and together we work to fulfill our common societal mission.

Registrar to the Secretariat – Central Office

Do you want to be the hub of the municipality's information flow and contribute to transparency and legal certainty? We are looking for a registrar for our central office where you will become a key person ensuring order, transparency, and legality in the municipality's document and case management.

Upplands-Bro is a growing municipality focused on development and our core values are Holistic View, Engagement, and Professionalism.

About the Assignment

As a registrar in the Secretariat, you will work closely with the operations and support the entire organization. You will structure document flows, ensure the quality of record-keeping, and facilitate communication between the municipality's various operations – all so that the right materials are available when decisions need to be made. You will also actively participate in our digital development within information and case management.

Your main tasks:

• Document and case management: Receive, register, and record incoming and outgoing documents so that they are correct, searchable, and easy to retrieve.
• Archive and preservation: Quality check and close cases. Organize and list documents according to applicable laws, regulations, and the information management plan.
• Public Access Principle: Assist in the release of public documents and handle confidentiality assessments based on legislation.
• Internal coordination: Educate and support employees in the case management system. Be the link between different departments, contribute to an efficient information flow, and provide good service internally and externally.
• Digitalization: Work in and develop our digital methods and systems for electronic document and case management.

We are looking for you who:

• have a high school education or another relevant education.
• are meticulous, structured, and enjoy creating order in large amounts of information.
• have very good organizational skills and understand the importance of quality in metadata and processes, are communicative and service-oriented – you express yourself clearly in speech and writing and appreciate a team-based working style.
• have good knowledge of public access and confidentiality as well as related regulations in the document and archive area.
• have technical competence.
• are a quick learner and can easily familiarize yourself with digital systems and working methods.

Meritorious:

• Experience as a registrar in public operations.
• Experience working in Public 360 or similar case management systems.

Who are the Secretariat?

• The Secretariat currently consists of 14 employees, including a manager, providing qualified support to residents, elected officials, and employees.
• We assist the political organization and the municipal director as well as other offices and work with record-keeping, strategic information management, case preparation, and committee processes.
• We are responsible for the municipality's archives.
• The election office is part of the Secretariat and organizes general elections.

What do we offer?

Upplands-Bro municipality has the advantages of a small municipality, including short decision-making paths and a great opportunity to be involved in the development of work. The starting point for our assignments is the common workplace, where we together develop the operations and create conditions for collaboration. We have systems that enable remote work by agreement with the manager and when the operations allow. The municipality actively works to increase gender equality and diversity in the workplaces, which is why we welcome applicants who contribute to this. Read more about the municipality as an employer here (https://www.upplands-bro.se/arbete-och-lediga-jobb/upplands-bro-som-arbetsgivare.html).

• A dynamic and developing job at the heart of political decision-making.
• Opportunity to participate in the Secretariat's other areas of responsibility and broaden your professional role according to interest.
• Flexible working hours and wellness benefits. Read more about our benefits here (https://www.upplands-bro.se/arbete-och-lediga-jobb/upplands-bro-som-arbetsgivare/formaner.htm).

Your workplace will be in the municipal building in Kungsängen center, right by the commuter train station. The train journey between Stockholm C and Kungsängen takes just under 30 minutes and departs every 15 minutes.

About the Position

The position is permanent. A probationary period may be applied. Start date by agreement.

About the Recruitment Process

We look forward to receiving your application by February 15, 2026. You can easily apply by attaching your CV, but without a cover letter. Instead, answer our selection questions. Candidates who meet all the mandatory requirements (education, knowledge, and experience) will be contacted for the next step in the process. In some recruitments, psychological tests may also be relevant, depending on the nature and needs of the role.

Selection and interviews will take place continuously during the advertising period, so do not wait to submit your application.

All offers of advertising and assistance in the recruitment process are declined.

Warm welcome with your application!

Upplands-Bro municipality is one of Sweden's most expansive municipalities where development is at the center. We welcome you to a workplace where our guiding principles in our work and approach are Holistic View, Engagement, and Professionalism.