Vacant job

Ref: 20260151

Do you want to make a real difference every day while working in a central and varied role?

We are now looking for three administrative assistants for three different care and nursing homes within Malmö city, unit 5.

The positions are located at the following homes (click on the links to read more about each home):

• Havsbris – Tygelsjö (https://example.com/havsbris)
• Blomstergården – Oxie (https://example.com/blomstergarden)
• Lotsgården – Limhamn (https://example.com/lotsgarden)

When applying, you can indicate which home you are most interested in.

Here, you will be the hub that keeps everything running smoothly, supports managers and teams, and contributes to a safe and pleasant environment for our residents.

Welcome with your application!

Job Responsibilities

As an administrative assistant, you will be an important part of our team. Your tasks include:

• Planning staffing and schedules for our employees
• Administering in systems such as Medvind, H-rutan, and Ekot
• Ordering work clothes and consumables
• Handling error reports and receiving deliveries and contractors
• Booking training and coordinating interns
• Being the contact person for the relocation of new users
• Managing permissions in our IT systems

You will have the opportunity to work on a variety of tasks, where your contribution directly affects both employees' daily lives and the safety of the residents.

Qualifications

Requirements:

• High school education with a focus on administration or nursing assistant training
• Documented experience in staffing planning and overall personnel planning
• Experience in coordination tasks within healthcare and/or care and nursing
• Good computer skills and the ability to quickly familiarize yourself with new systems
• Good knowledge of Swedish, both spoken and written

Meritorious:

• Experience working in the systems Medvind and Personec P
• Previous administrative work, preferably within municipal operations
• Experience in care and nursing work
• Experience working in 24-hour operations
• Higher education than high school level

Personal Qualities Needed for the Position

We are looking for someone who is engaged and wants to make a difference. You are:

• Structured and self-driven – takes responsibility and drives tasks forward independently
• Service-oriented – meets colleagues and residents with calmness and helpfulness
• Flexible – adapts to changes and handles new challenges in a solution-oriented manner
• Collaborative – builds good relationships and communicates smoothly with other operations and colleagues

Important Information for Job Applicants in the Health, Care & Nursing Administration.

When you apply for a job with us, we will ask you to provide a copy of your criminal record from the Police. The extract we want to see is "control of own data". You need to request an extract from the criminal record yourself, which you can do via a form found on the police's website: http://bit.ly/polisens-blankett (http://bit.ly/polisens-blankett)

Once you have received your extract, you will present it to the recruiting manager. Please note that the normal processing time at the police is about two weeks, so please order the extract when you apply for the position.

You can read more here: http://bit.ly/Information-om-utdrag (http://bit.ly/Information-om-utdrag)

About Us

Special housing is responsible for care and nursing in the city's care and nursing homes, short-term accommodations, and respite care. We work with the elderly who need extensive support due to illness or dementia. Here, you will meet engaged colleagues, empathy, and respect, and you will have the opportunity to contribute to creating a safe and pleasant everyday life for our residents. Read about Malmö city as an employer here malmo.se/jobb (http://malmo.se/jobb)

Information about the Position

Employment type: Permanent
Scope: Full-time
Number of positions: 3
Start date: As soon as possible by agreement

Does this sound like something for you? Don't hesitate to send your application today and make a difference in Malmö city!

Other

Malmö city strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents. We are a Finnish administrative area and strive to offer service in Finnish. We inform about the rights of the Finnish minority. We look forward to your application!

Malmö city has 14 administrations that together build welfare and a sustainable future. Together with the residents of Malmö, we are developing a smart, inclusive city in the heart of Europe. Read more about us as an employer, our salary statistics, and more at malmo.se/jobb (http://malmo.se/jobb)