Are you our new authority coordinating administrator?

Do you want a meaningful job that contributes to a well-functioning labor market? At the Inspection for Unemployment Insurance, you contribute to ensuring that Sweden's security systems, such as unemployment insurance, activity support, development compensation, and establishment compensation, are legally secure and effective. We supervise the unemployment funds and the assignments that the Employment Agency and the Social Insurance Agency have in the security systems.

We offer you a developing role in a knowledge organization where your competence contributes to our results. We use effective working methods with cross-professional teams and digital solutions that facilitate work. We encourage competence development and are constantly working to improve our working methods and approaches.

Job Responsibilities

In the role of authority coordinating administrator, you have an independent, responsible, and varied assignment where you are an important part of the hub at our workplace.

A central part of the job is to provide administrative support to the Director General and the management team in the form of planning, preparations, and invitations. You support managers and colleagues with booking and planning meetings, travel, courses, conferences, and training days.

You assist our registrar in handling mail and email, filing and archiving, as well as monitoring and following up on cases. Furthermore, you assist our HR function in performing payroll administrative tasks such as handling expenses, reimbursements, and certificates. Among the tasks are also taking minutes and administering the introduction of new employees and interns.

If necessary, you also support case officers in preparing various certificates, such as U2 certificates.

The tasks will vary over time, and the work may also include other administrative tasks as needed.

Personal Qualities

We are looking for someone who is service-oriented and can handle multiple tasks simultaneously. You organize and prioritize activities effectively, take responsibility for your tasks, and are comfortable working independently and making decisions within given frameworks.

As a person, you are flexible and can easily adapt to changing circumstances. You can quickly change perspectives and working methods as needed. You are attentive and collaborate well with others.

Qualifications

We see that you have:

• high school education
• several years of experience in administrative work, internal support, and development work
• extensive experience working with software and system support for filing and personnel administration
• good ability to express yourself verbally and in writing in Swedish
• good knowledge of the Office package and the ability to quickly familiarize yourself with digital systems and work tools.

We consider it advantageous if you have:

• post-secondary education with a relevant focus for the tasks
• experience working as a secretary or providing administrative support to managers or the management team
• experience working in the systems Platina and Primula
• experience in processing application cases or equivalent.

Workplace and Working Conditions

Our office, where all employees have their own rooms, is located in the heart of Katrineholm. The work as an authority coordinating administrator means that the tasks are largely performed on-site at the office. Possibility for remote work is offered as the operations allow.

We provide you with one hour of wellness per week and wellness compensation. We also offer enjoyable wellness activities together with your colleagues.

Probationary employment may be applied.

Welcome with your application!