Operations Coordinator for the Negotiation and Staff Unit

The Fortifications Agency is looking for an operations coordinator for the Negotiation and Staff Unit. Are you attracted to ensuring that the agency's preparation, coordination, and planning processes function correctly, efficiently, and with high quality? Are you clear, pedagogical, and professional in collaboration with others? Then you should not wait, apply today!

The mission of the Fortifications Agency is to own, develop, and manage defense properties. With us, you contribute to one of the most important things we have – a safe and free Sweden.

Your Everyday Life – Contribute to Coordination, Collaboration, and Efficiency

The Negotiation and Staff Unit belongs to the HR and Communications Department and is a staff function responsible for management support, operational management, employer issues, collaboration, and strategic coordination. The unit works closely with the agency's management and supports both the head of staff and the department head in planning, preparation, and follow-up. The work is carried out in close collaboration with other staff and departments within the agency. In the Negotiation and Staff Unit, we are four employees and one manager. In the entire HR and Communications Department, we are a total of 43 employees. The location is Eskilstuna.

You prioritize and manage preparation flows and have the mandate to say no or postpone matters that do not meet the requirements, and you may represent the head of negotiations and staff in operational coordination issues. As an operations coordinator, your main tasks are:

• Coordinate and drive preparation and decision-making processes within the staff's area of responsibility
• Ensure that decision-making materials are complete, correct, and ready for decision
• Monitor preparation times, referrals, and decision forums and act as a gatekeeper
• Handle and prepare matters for collaboration according to MBL and for the work environment committee
• Represent the staff in cross-agency and cross-departmental projects
• Work with operational planning, follow-up, and coordination
• Contribute to budget, forecast, and follow-up work from an operational perspective
• Coordinate and support the staff's work in preparedness and continuity planning

Remote work agreements are available as an option, which means that if the work allows, it can be done from home or another location by agreement.

Qualifications

We are looking for someone with post-secondary education or university education in administration, social sciences, economics, or equivalent that the employer deems relevant. We want you to have experience in administrative or coordinating work in a staff, secretariat, or equivalent. You should also have experience in compiling materials, following processes, and working in public service or larger organizations. The role requires that you also have experience in preparation and decision-making processes as well as experience in operational planning and financial follow-up. A driver's license is a requirement as well as Swedish citizenship.

It is meritorious if you have education or experience in operational management in public administration. It is also meritorious if you have experience in:

• work from a government agency
• working closely with management and management groups
• project work in a complex organization
• preparedness or continuity work.

We will place great emphasis on personal suitability. You adapt and find solutions to achieve the common goal. You work constructively when there is a lot happening and maintain calm. You need to be good at quickly finding solutions to emerging problems, and you work according to a clear process, organize and complete what has been started, and meet deadlines. It is important that you are security-conscious.

What Do We Offer You?

Together with about 1400 colleagues at the Fortifications Agency across the country, you work with a unique property portfolio to strengthen total defense in Sweden. We are proud of the socially important mission we have, where by owning, developing, and managing properties for total defense, we contribute to a safe and free Sweden. Our tasks are varied, exciting, and challenging and require their competence. We work based on the state value foundation and strive for an even gender distribution. Equal rights and opportunities are important to us.

Here you will have good opportunities for professional development and enjoy good benefits. We also work to ensure that you can have a good balance between work and leisure.

About the Employment

The position is a permanent employment with the possibility of a probationary period. The place of employment is Eskilstuna. An employment with us requires Swedish citizenship and involves placement in a security class. A security review with a background check will be conducted before employment in accordance with Chapter 3 of the Security Protection Act. We welcome applicants with diverse backgrounds and experiences.

Welcome to submit your application with CV and cover letter by February 8, 2026. Your personal data will be processed in accordance with the General Data Protection Regulation. Your application is a public document and as such is public according to the principle of public access. If you have protected personal data: contact the relevant recruitment specialist for assistance in submitting your application. The questions you will need to answer when submitting your application will form the basis for the first selection we make. Your application should be written in Swedish.

Questions About the Position?

Welcome to contact the recruiting Negotiation and Staff Manager Ove Rang at 010-44 45 840, or recruitment specialist Fredrik Dyrvik at 010-44 45 647. You may also contact our union representatives: Eric Bergman, Ledarna, Tommy Eriksson, SEKO, Karin Alm, SACO, who can be reached via our switchboard at 010-44 44 000.

Calls from external recruitment companies and sellers are not welcome.