Vacant job

FAST FACTS

Scope: Full-time Working hours: 08:00-17:00. The position requires flexibility after regular working hours for occasional events.

Location: Central Stockholm Start date: February Contract length: 3 months with good potential for extension Employment type: Fixed-term employment. You will be a consultant through Inte Bara Post Bemanning but will work on-site with the client. You will be based at the office, not a hybrid position.

The advertisement is anonymous at the request of our client. We will, of course, disclose which company it is if you proceed in the recruitment process.

You will work on-site with our client who operates within streaming services.

Our client offers a dynamic and fast-paced work environment and is now looking for a hands-on and customer-focused individual. The role of Workplace Specialist is based in Stockholm and is responsible for creating a first-class experience for all employees and visitors, as well as supporting the daily operations and maintenance of the client's offices in the Nordics (Stockholm and Copenhagen).

The role reports directly to the Workplace Manager.

YOUR ROLE

As a Workplace Specialist, you have a central role in ensuring a well-functioning, safe, and inspiring workplace. You are responsible for the daily operations of the office and create a first-class experience for both employees and visitors. The role is varied and operational, with a strong focus on service, collaboration, and quality.

You work closely with both internal teams and external suppliers to ensure that facilities, services, and equipment meet high standards and support the needs of the business. You are proactive, solution-oriented, and thrive in an environment where the pace is high and no day is the same.

Your responsibilities

• Ensure the daily operations of the office and high quality in the work environment

• Be the first point of contact for operational questions

• Coordinate and follow up with suppliers for operations, maintenance, and preventive service

• Collaborate with property management regarding operations and maintenance

• Handle issues via helpdesk and Slack

• Support onboarding of new employees

• Assist with office projects, relocations, and changes

• Participate in planning and execution of office events

• Some flexibility and readiness as needed, as well as practical work when required

WHO ARE YOU?

You are proactive and creative and are encouraged to contribute new ideas to improve the overall workplace experience while ensuring that resources are used in the best possible way. You are an accessible and collaborative team player who finds it easy to build and maintain good relationships with both internal and external parties. You are self-driven, proactive, and unpretentious, with a hands-on approach and are not afraid to take on challenges.

You have documented problem-solving skills and enjoy being able to quickly adapt to the current needs of the workplace, where quick decisions often need to be made on the spot. Furthermore, you are meticulous and structured. You are used to handling multiple tasks simultaneously in a fast-paced and creative environment.

• 2-3 years of practical experience as an Office Manager or similar, combined with several years of relevant previous experience in service-oriented roles such as reception, events, etc.

• Very good knowledge of both Swedish and English in spoken and written form

• Good knowledge of Google Docs and Gmail.

It is a merit if you have previously worked in an international work environment.

WHAT DO WE OFFER?

As an employee at Inte Bara Post Bemanning, you will have a consultant manager who will be your sounding board and coach throughout your employment. As a consultant, you will also become part of our consultant network RPB Insights. RPB Insights provides you with training and development in the form of lectures, workshops, networking events, and other social gatherings. It also gives you the opportunity to meet other consultants. We offer all our consultants wellness benefits.

ADDITIONAL INFORMATION

• This recruitment process is managed by Inte Bara Post Bemanning, and our client's request is that all calls and emails regarding the position go to us. You will be employed by us at Inte Bara Post Bemanning and will be leased to our client.

• Apply for the position by clicking on Send application. We review applications continuously, and the advertisement may close before the position is filled if we have moved to the selection and interview phase.

• In this recruitment process, background checks and reference checks will be conducted.

• We do not accept applications via email, but if you have specific questions regarding the position, these will be answered at [email protected]. Please specify which position you are inquiring about in your email and feel free to link to the advertisement.