Vacant job

Description

At the Faculty of HS, there is an administrative department with approximately sixty employees who work with administrative support for education and research.

As an employee in the administrative department, you will be placed in one of the faculty's seven departments and work closely with teachers, researchers, and other administrative colleagues.

With us, you will become part of a large group of colleagues with a wide age range and diverse knowledge. Here you will be challenged and developed while making a difference for the future of education and research.

We are now looking for a new employee (temporary) at 100% who will primarily work with educational administration within a department.

Responsibilities

The responsibilities mainly consist of educational administration, which includes providing information to students, handling reserve admissions, registration, and managing exams and theses. In other words, you will ensure that much of the practical aspects of education function, making your role very important. In addition, other administrative support to teachers and researchers is also included.

Since the administrative department is tasked with supporting all activities within the faculty, it may also involve administrative tasks in other areas of the faculty's operational scope as needed. The work is carried out in close collaboration with the program director, teachers, other faculty administrators within the department, the head of the department, and other staff at the faculty.

Qualifications

We are looking for someone who has:

• higher education or equivalent experience.
• previous experience in qualified administrative work, preferably within an educational or research environment.
• good language skills in Swedish and English.

As a person, you are a team player who prioritizes the best interests of the organization and the university. You are flexible, outgoing, and have an easy time collaborating and building good relationships with both colleagues and students. A prerequisite for maintaining a good service level and performing your tasks successfully is that you are structured, meticulous, and self-driven with the ability to take initiatives.

As there are often many ongoing processes and sometimes a high workload, it is important that you can prioritize your tasks and, when needed, ask colleagues for help. You have the ability to work systematically and efficiently in digital environments and quickly adapt to new systems, routines, and tasks. We place great importance on personal qualities.

Conditions

The position is a temporary contract at 100% from 2026-03-23 to 2027-03-07 (with the possibility of extension).

Application

You apply through the university's web-based recruitment tool Varbi. You are responsible for ensuring that your application is complete in accordance with the advertisement, that any documents in languages other than Swedish, Norwegian, Danish, or English are translated, and that your qualifications are documented in a way that allows for a factual, qualitative assessment. A complete application must be submitted by the application deadline. An incomplete application may result in your qualifications not being assessed in all respects.

The application should include:

• CV
• Cover letter describing your qualifications in relation to the tasks
• Copies of relevant certificates, diplomas, and letters of recommendation
• Statement of language skills

All documents you wish to be part of your application should be attached to the digital application. Name each uploaded document so that it clearly indicates its content.

Application deadline: 2026-02-03

Reference number: REK2026/4

Welcome with your application!

Karlstad University has made a medieval for this recruitment, and we therefore kindly ask for no contact with advertisement sellers and recruitment service sellers.

HR Excellence in Research

Karlstad University received the HR Excellence in Research award in September 2020. This award is given to employers who provide a stimulating work environment and good conditions for researchers and continuously work to develop these. The award demonstrates the institution's commitment to fair and transparent recruitment as well as favorable professional development for researchers. Read more at https://www.kau.se/jobba-hos-oss/karlstads-universitet-som-arbetsgivare/human-resources-strategi-forskare-hrs4r (https://www.kau.se/jobba-hos-oss/karlstads-universitet-som-arbetsgivare/human-resources-strategi-forskare-hrs4r)