Stockholm – our capital with millions of dreams

Stockholm – our capital with millions of dreams, expectations, and ambitions. We work for everyone living here today and in the future. Now we are looking for you who want to think big, new, and differently with us – for the people of Stockholm.

Skärholmen's district administration is one of Stockholm City's 11 district administrations and includes the neighborhoods of Bredäng, Sätra, Skärholmen, and Vårberg. Here, more than 1,000 employees work for our 37,000 residents. We offer a municipal operation that we are proud of, and we have a fantastic diversity. Welcome with your unique contribution!

Welcome to us

With us at the Hr unit in Skärholmen, you will become part of an engaged and competent team that together provides support to our operations.

The Hr function is tasked with strategically leading the administration's Hr work and being a consultative support to managers in all personnel processes, such as labor law, organizational changes, rehabilitation, wage formation, union collaboration, and negotiations, as well as the overall work environment efforts. We are a smaller unit with short decision-making paths, and we have close cooperation with colleagues and managers. The team consists of three Hr consultants, two Hr administrators, and one team leader. The unit is led by the head of the Hr, administration, and committee department.

As one of our colleagues is retiring, we are now looking for an experienced and driven Hr administrator with a strong administrative background and expertise in payroll issues.

We offer

An exciting assignment where you, together with your colleagues, work broadly within the Hr area and are an important part of developing Hr processes and routines in the administration. Here you work in a dedicated Hr team that together creates a pleasant and good working environment. We are centrally located in Skärholmen's center in newly renovated and modern premises. We have an activity-based working method and an open work climate.

In addition, we offer you good employment benefits such as professional development, good flexible working hours, wellness grants, vacation exchange, winter and summer working hours, and the opportunity to work from home two days a week if the work allows. Please read about our other benefits within Stockholm City here.

Your role

In your role, you will support the Hr unit administratively in the administration's Hr processes. You are a support to the administration's managers and employees, and together with your colleagues, you contribute to the development work within Hr.

In the position, you will, among other things:

• be responsible for internal control within payroll and other Hr areas
• be a consultative support in payroll issues and a contact person for the City's central payroll function
• prepare certificates of employment
• manage the release of public documents
• monitor the functional mailbox
• administer the employee survey
• support the administration's archivist and ensure the quality of personnel records management
• write meeting minutes
• organize several cross-administrative events such as awards and training related to the Hr area.

In your assignment, you will have a special responsibility for issues concerning the specialist area of payroll, where you will be our contact person for the city's central Payroll and Pension department.

Your qualifications and experience

We are looking for someone who has:

• a vocational education in personnel or payroll, or relevant and solid experience in similar tasks within payroll administration
• good knowledge and current and several years of experience in Hr and payroll issues
• experience in writing meeting minutes
• high digital maturity and IT skills, as well as an interest in learning new systems
• good language and writing skills in Swedish.

It is meritorious if you have:

• worked in a similar role within public administration
• experience from the city's personnel system LISA.

To succeed in the role, you are self-driven, take responsibility for, structure, and drive your tasks forward. As a person, you have a genuine sense of service and administration where you thrive with varied administrative tasks. Since the work involves many contact points, we place great value on your ability to collaborate and take initiative in relationship building.

In the role of Hr administrator, you handle sensitive information, so it is important that you have high integrity and professionalism. Finally, you are proactive regarding your tasks and also the development work within the Hr unit.

In this recruitment, we will place great emphasis on your personal qualities, motivation, and commitment to the assignment.

“Hello! My name is Lisa Pollack, and I am the head of the Hr and internal protection unit. For me, it is important that employees enjoy their work and feel engagement and joy in the important and fun work we have. To achieve this, I am keen that you feel a high degree of trust and participation while I and your colleagues are available to each other. It is important that everyone's ideas are valued and that we together develop the unit's work to be able to offer the best support to our operations.

Warm welcome with your application!”

Other

We recruit without a personal letter in this recruitment to strengthen the focus on the competencies and experiences requested for this role. In assessing your application, we will only base our assessment on your CV and a number of questions you will be asked to answer when applying for the position. We wish for you to respond concretely and briefly to the questions, and that there is a clear connection between your answers and your CV. This recruitment process includes tests as part of the assessment during selection.

A work sample may be relevant for the final candidates.

The position is a permanent full-time employment.

We see diversity as enriching and welcome all applicants! Stockholm City works with competency-based recruitment aimed at recognizing each person's competence and thus counteracting discrimination.