The County Administrative Board is a Driving Force for a Sustainable Society

We work together with authorities, municipalities, businesses, and other stakeholders focusing on Västra Götaland County and our 1.7 million inhabitants. The County Administrative Board has a broad operation and a very important role in several areas of society.

This is particularly true for the pressing challenges of regional growth, implementing the green transition, developing civil defense, and nurturing democracy.

The County Administrative Board is a regional government agency with about 1,000 friendly and competent employees. We operate in several locations in Västra Götaland but also throughout Sweden as we are responsible for the IT operations for all County Administrative Boards.

Job Description

Are you a service-oriented and meticulous registrar/administrator? Do you want to be part of the County Administrative Board's case management working with a wonderful team full of competence and joy at work that values collaboration? Then you have come to the right place!

As a case coordinator, you will work together with colleagues in a team. You will primarily work with a consolidated digital case flow and provide daily support in matters related to case management for both the agency's operations and our external contacts. This means assessing, registering, and digitizing incoming documents, dispatching documents, monitoring and managing notifications, providing information and support, and training in our filing system Platina. The Case Management function is an exciting workplace with both challenges and opportunities. The function is responsible for the County Administrative Board's digital document and case management and is part of the Legal Unit. The assignment is to work with a consolidated digital case flow and be an administrative support for the agency.

The main tasks of the position are:

• Receive and categorize mail
• Registration/filing
• Dispatching
• Monitoring and registering notifications

We are always developing our operations, and therefore you need to be open to the fact that your tasks may also change over time.

Location: Gothenburg

Qualifications

You are proficient in Swedish in both speech and writing. You have relevant work experience in registration work, filing, and document management, having had these as your main tasks. You have basic knowledge of the following legislations: Freedom of the Press Act, General Data Protection Regulation, Public Access to Information and Secrecy Act, and Administrative Procedure Act. You have worked with similar tasks within public administration. Good knowledge of handling the notification process and applicable legislation for this. Work experience in dispatching documents.

We would like you to have:

• Work experience with the case management system Platina.

Personal Qualities

• Good collaboration skills
• Ability to work independently
• Stress-resistant
• Solution-focused and good at taking initiative
• Meticulous
• Flexible and unpretentious – able to step in where needed

We place great importance on personal suitability and see it as self-evident that you contribute to a good working climate. As an employee at the County Administrative Board of Västra Götaland, you should also live up to the government values (https://www.statskontoret.se/kunskapsstod-och-regler/god-forvaltningskultur/den-statliga-vardegrunden/).

Also, you should have great flexibility and be able to step in and work when needs arise.

We believe in equal opportunities for all, and one of our main missions is to promote diversity and a workforce at the County Administrative Board that reflects the county's population. So, last but not least, we hope that you, as an applicant, with your background and competence, can contribute to increasing our diversity.

Welcome with your application!

Good to Know

Read more about us on our website here (https://www.lansstyrelsen.se/vastra-gotaland/om-oss/jobba-hos-oss.html). We are also on LinkedIn (https://www.linkedin.com/company/3537509/admin/dashboard/).

The County Administrative Board is a preparedness authority and has a special designated responsibility during crises and war/high preparedness.

Employment form: Fixed-term intermittent, a period of two years where you are offered employment opportunities as needed. The employment may begin with a trial period.

We have chosen recruitment channels and do not wish to be contacted by recruitment companies.

Your application becomes a public document when you apply for positions with us. Therefore, it is important that you do not register protected personal information via our recruitment system. If you have protected personal information, please send your application to the HR unit, County Administrative Board of Västra Götaland, 403 40 Gothenburg. Do not disclose any sensitive information in your application but provide some form of contact information so that we can reach you if you are a suitable candidate for the position. If you have questions, please contact HR via email [email protected] (mailto:[email protected]).