Ref: 20252936

Job Responsibilities

The primary school administration is now looking for you who want to take on the role of assistant/administrator.

Your responsibilities will include:

Ordering IT equipment, furniture, office supplies, and refreshments.
Booking venues and travel.
Checking and coding invoices.
Providing administrative support during the introduction of new colleagues.
Providing administrative support to managers and colleagues in the department.

In your role, you will work for the entire department of quality and authority, but will be part of the communications unit with the communications manager as your closest supervisor. Here, we all work for the best school for every student!

Qualifications

We are looking for someone with at least a completed high school education with an administrative focus, or equivalent qualifications. You have at least two years of experience in relevant and similar work. Previous experience in public sector work is an advantage.

You have experience working in various systems, such as financial systems and case management systems, and your Swedish is very good in both spoken and written form.

To thrive and deliver in this role, you need to be structured, proactive, and take your own initiatives. You have a humble attitude and enjoy a job where tasks vary.

Welcome with your application!

About the Workplace

The quality and authority department is one of three overarching support functions in the primary school administration. The department's mission is to create conditions for equity, legal certainty, and good goal fulfillment for students by providing qualified support and advice to schools, management, and the primary school board.

The department coordinates various cross-administrative processes and also contributes with internal leadership and support within the administration.

By developing qualitative bases for decision-making and analysis and identifying development opportunities, the quality and authority department assists the principal in achieving both national and municipal goals.

The purpose of our joint work is to contribute in all areas to creating the best school for every student. The department consists of three units: communications unit, quality and investigation unit, and school placement unit.

The primary school administration – the city's largest administration with about 80 schools, 6500 employees, and 36000 students offers a workplace for everyone. Here we want to grow, develop, and challenge each other in our learning together – every day. We ensure that everyone has a good working environment and invest in leadership. Together we all work for the best school for every student!

The city of Malmö's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable social development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; diversity, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö city as an employer here malmo.se/jobb (https://malmo.se/jobb)

Job Information

Employment type: Permanent.
Extent: 100%
Number of positions: 1
Start date: By agreement.

Other

Please note that we in Malmö city have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection process.

According to the Education Act, a police record extract is required upon employment in preschool, school, and school-age childcare. The form to order the extract can be found at: https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/)

The city of Malmö strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to our ability to meet the needs of Malmö residents.

To submit your application, click on apply below. If you have any questions regarding the position, please contact the contacts in the advertisement. Your application documents are public records and are handled according to the principle of public access. If you have a decision on protected personal data, please contact the contact person in the advertisement for an alternative application route.