Purchasing Assistant at the Chemical Store of Umeå University

Umeå University is one of Sweden's largest institutions of higher education with over 37,000 students and approximately 4,700 employees. The university offers a diverse range of high-quality programs and world-leading research in several scientific fields, including the groundbreaking discovery of the CRISPR-Cas9 gene-editing tool, which was awarded the Nobel Prize in Chemistry. At Umeå University, everything is close. Our cohesive campus makes it easy to meet, collaborate, and exchange knowledge, fostering a dynamic and open culture.

The societal transformation and significant green investments we see in northern Sweden create enormous opportunities and complex challenges. For Umeå University, this means conducting research on – and in the midst of – a transforming society. It is also about delivering education for regions that need to expand quickly and sustainably. This is where the future is being created.

Are you interested in learning more? Click here (https://www.umu.se/jobba-hos-oss/om-universitetet-som-arbetsplats/)

About the Position

The Chemical Store is a purchasing coordinating unit within the Department of Chemistry that provides chemicals, gases, and utensils to laboratory institutions within the Chemical Biological Center (KBC) and other laboratory units at Umeå University as well as the Swedish University of Agricultural Sciences (SLU).

We are now looking for a purchasing assistant. The application deadline is January 31, 2025, and the planned start date is March 1, 2025, or by agreement.

Responsibilities

You will work with ChemShop, the Chemical Store's system for coordinating purchases of products for laboratory research, and staff the Chemical Store's shop as needed during opening hours. You will compile and verify the buyers' order documents and then coordinate customer-specific orders as calls from procured framework agreements or, if necessary, as direct purchases according to LOU, with the available ordering methods and the conditions governing the university's purchases. During the purchasing process, you will communicate continuously with purchasing researchers and suppliers. Communication will also occur with the Procurement Unit, and you will inform financial administrators and goods receivers as needed.

You will monitor the delivery process, following up on delivery times and, if necessary, tracking goods and contacting transport companies. You will investigate errors in deliveries, complaints, and warranty issues.

You will assist, as needed, the Chemical Store's cryo service and gas supply to the central gas system on Umeå University's campus.

Qualifications

We are looking for someone with at least a high school education and experience working with purchasing processes and/or logistics processes, as well as experience working in purchasing administrative systems. You must have excellent communication skills in Swedish and English, both spoken and written.

You should be a proficient user of programs within the Office suite or equivalent programs.

Experience working with purchasing processes and/or logistics processes and working with purchasing administrative systems is required.

It is advantageous to have knowledge of the Public Procurement Act (LOU), experience in purchasing for laboratory research environments, and experience handling gas cylinders and liquid nitrogen in both pressurized and non-pressurized vessels and fixed installations.

You should be service-oriented and meticulous with a pronounced solution-focused approach to all types of inquiries. You should be stress-resistant, stable, and social with a pleasant and equitable attitude towards visitors and colleagues.

Application

The application should include a personal letter explaining why you are applying for the position, a CV, certified copies of grades and certificates, and the names and contact information of at least two referees.

The application deadline is January 31, 2025. You apply via our e-recruitment system.

The position is a full-time temporary contract for 6 months. Start date is March 1, 2024, or by agreement.

For further information, please contact service manager Clas Wikström at 090-786 68 19, email: [email protected].

Welcome with your application!

Umeå University aims to offer an equal and equitable environment where open conversations between people from diverse backgrounds and perspectives lay the foundation for learning, creativity, and development. We therefore welcome individuals with different backgrounds and experiences to apply for the current position.

To staffing and recruitment companies and to you as a seller: We kindly but firmly request no direct contact with staffing and recruitment companies or sellers of additional job advertisements.