Vacant job

Every day, you breathe in over 20,000 liters of air and spend an average of 90% of your time indoors. Indoor ventilation solutions affect everyone – whether you see our products or not. FläktGroup is a market leader in innovative and energy-efficient indoor climate solutions, ensuring comfort, safety, and performance while reducing the carbon footprint. We have set the technical standard for over 100 years and, with our broad product portfolio, can meet the most extensive customer requirements. FläktGroup is owned by Triton and has its headquarters in Germany. We operate worldwide and have production facilities in Europe, Asia, and the USA. Together We Create Excellence. For Life. Learn more about us at www.flaktgroup.com (https://www.flaktgroup.com/se/).

We offer you

You now have the opportunity to join a fun, global environment where things never stand still. As an Office Assistant, you will be the one ensuring a positive experience for all visitors. The role is responsible for the daily operations of the office and serves as a central contact point for both employees and external parties. You will also support the business by coordinating and developing administrative processes. You will thrive here if you enjoy varied tasks and will have the opportunity to use your organizational skills and creativity to solve various challenges.

Your tasks will include:

• Daily office operations
• Reception, experience, planning related to the business for internal/external visits
• Coordination and development of internal services such as reception work, travel booking, meeting and conference rooms, office equipment/materials, cleaning, maintenance, and catering
• Contacts with service companies and property managers
• Responsibility for the administration of safety rounds, processes, checklists, and routines
• Planning and execution of events, conferences, and projects
• Updating KPIs, monthly reports
• Minute-taking at management meetings
• Updating and maintaining information on the intranet
• Administrative work supporting HR such as interview scheduling, reference checks, contracts, etc.

Who are you

To thrive as an Office Assistant with us, you need to enjoy coordinating and communicating with many different types of people. You will be involved where the action is and have many points of contact within the company. You are meticulous and enjoy continuously improving workflows and processes related to administrative tasks. The ability to create a welcoming and professional impression is also important, as you will be the first person all visitors meet. Your ability to prioritize and manage multiple tasks simultaneously will be crucial for success in this role. We see that you have a high school education, preferably with a focus on administration, service, or equivalent. This may be your first professional role, or you may have worked a few years in similar positions. P.S. We are a global company, so it is important that you can communicate fluently in both spoken and written Swedish and English. This role is based on-site at our factory in Jönköping and will report to the Plant Manager.

Our Promise

For us, it is simple. To be the leading supplier of energy-efficient ventilation solutions, our technical development and our dedicated employees are central. At FläktGroup Sweden AB, about 600 employees work, and we have production and development in Jönköping as well as sales offices in 16 locations across Sweden. We offer exciting challenges in an international environment. Here, specialists and generalists work in sales, development, production, IT, logistics, marketing, and finance. At FläktGroup, the proximity to our knowledgeable employees in various professional areas is a strength that creates a clear whole. There is a culture characterized by teamwork and entrepreneurship, where our everyday life is marked by an ambitious and flexible attitude. We help each other to find the best solution, regardless of the challenges we face. Both in our work and for our customers. Because together we create something extraordinary. For life.

Additional information

If you have questions, please contact Drilon Hulaj, Plant Manager, drilon.hulaj@flaktgroup.com (mailto:drilon.hulaj@flaktgroup.com) or Sofia Wiklund, HR, sofia.wiklund@flaktgroup.com (mailto:sofia.wiklund@flaktgroup.com). The application deadline is April 17, 2025. We apply continuous selection, so the position may be filled before the application period ends. In preparation for recruitment, we have decided on advertising channels and recruitment agencies, and we therefore kindly decline calls regarding this.