Vacant job

Are you a person looking for a varied administrative job in an organization that is an important piece of the puzzle in society? We are now looking for a new case officer for our unit, as one of our colleagues is moving on to another position. The position as a case officer is permanent and the scope is 100%. We warmly welcome your application!

The Department of Children & Education is organized into three different areas of operation: preschool, school, and competence center. Shared administration is a central unit within Children & Education and has the following tasks:

• Maintain and develop a legally secure and efficient administration with high quality
• Provide administrative support to the department's employees and managers
• Provide financial support to the department's employees and managers
• Committee administration for the Children and Education Committee
• Provide support and service to residents in children and education issues

Our administrative unit consists of seven employees. We work closely together and help each other with various tasks as needed. A work climate characterized by humility and participation is important to us.

Tibro municipality, with 11,000 inhabitants, is located in the northern part of Västra Götaland County. Here you will find a diverse business community with unique expertise in furniture, interior design, and logistics, as well as a rich association life with many prominent athletes. Tibro municipality works purposefully with development and offers its residents a highly appreciated municipal service!

JOB RESPONSIBILITIES

The position as a case officer means that you support employees and managers within Children & Education in administrative processes regarding personnel administration, student administration, work routines, governing documents, and coordination of processes.

• The personnel administration involves being the administrative support to managers when hiring new staff, assisting with questions regarding ongoing employments, and supporting principals in the work with service planning in Skola24. It also includes supporting both employees and managers in Medvind, our system for employee time reporting and leave applications.
• Within student administration, you will work with preparatory structures in the Edlevo system, keep the student register updated, and be the principal's support in matters concerning, for example, the relocation of new students.
• In the role of case officer, it is important to document and develop written work routines and contribute to materials for governing documents established within the service organization or within politics.
• Within the case officer assignment, you will coordinate processes and projects involving several different parties within the department, such as the grading process and recruitment of substitutes.
• The position also includes other administrative tasks within the department's area of responsibility, such as substitute procurement.

The position will primarily be directed towards the preschool and school operations. However, the unit's assignment is cross-departmental, which means that you may also come into contact with various operations within the Tibro competence center, as well as with other departments.

You will work with tasks related to public access and confidentiality and in operations governed by the Local Government Act and the Education Act.

The position can be partially shaped based on your skills and qualifications.

QUALIFICATIONS

We are looking for someone with a university degree in Personnel, Organization, and Leadership, or other education deemed equivalent by the employer, or alternatively, you have several years of experience working with administration within preschool or school.

You have a very good ability to analyze, organize, and prioritize tasks effectively, which allows you to handle a workday with varied tasks and multiple points of contact well. You are service-oriented and interested in developing work methods to better meet the needs in the operations. You are good at collaborating and care about contributing to a good work climate. The tasks require a high degree of independence and initiative, and you can adapt to new, changing demands and conditions.

You have very good digital skills with experience in both the Office suite and administrative systems. Since we use several digital tools today and aim to develop our administration in the digital realm, it is important that you are quick to learn new systems. We would also like you to have an interest in how AI can be used to develop and streamline administrative work. You also have very good knowledge of the Swedish language and can express yourself well in both speech and writing.

It is an advantage if you have professional experience in case management within a politically governed organization. It is also advantageous if you have experience working in the HR portal, Medvind, Edlevo, Ciceron, and Skola24.

A requirement for employment within our department is that when you are offered employment, you can present a valid extract from the police criminal record for work within schools or preschools. You can order the extract from polisen.se.

OTHER

Interviews may take place continuously during the application period.

Tibro municipality has chosen a recruitment channel and therefore kindly but firmly declines to be contacted by recruitment companies.

Life in Skaraborg is a website that showcases the opportunities available in Skaraborg. At https://www.livetiskaraborg.se/kommuner/tibro (https://www.livetiskaraborg.se/kommuner/tibro), you can read more about leisure activities, housing, and much more.