Administrator at Selma Lagerlöf Center

We are all different. We are also all alike and have the same right to a safe home, meaningful employment, and to feel valuable. With the right conditions, we can grow, develop, and participate in society on our own terms.

Within the Administration for Support to Persons with Disabilities, we provide support, service, and care to children and adults with disabilities and create opportunities for them to live a good and independent life, just like everyone else. By spreading knowledge and collaborating within the City of Gothenburg and with other actors, we increase understanding of individuals' needs and design interventions that make a real difference.

With 6,200 dedicated employees, we are Sweden's largest administration for support to persons with disabilities. We work within accommodations with special services, daily activities, employment, housing support, personal assistance, children's and short-term accommodations, respite care, and support and guidance.

Do you want to contribute to a more inclusive society? Welcome to us!

JOB DESCRIPTION

We are looking for a service-oriented and organized administrator for the information desk at the administration's headquarters, Selma Lagerlöf Center. In this role, you will be the first point of contact for visitors and employees and help create a positive experience for everyone visiting the center.

Selma Lagerlöf Center is part of the Administration for Support to Persons with Disabilities in the City of Gothenburg. We work to create an accessible and inclusive environment where we support individuals with various disabilities so they can live an independent and meaningful life. The position of Administrator is located in the IT and Service Unit, where you will be part of a service team consisting of two positions in janitorial services and two positions working at the information desk at Selma Lagerlöf Center.

With us, you will play an important role in ensuring a welcoming and efficient operation.

Your tasks include, among other things:

• Welcoming and assisting visitors and answering questions
• Handling incoming calls and emails
• Booking meeting rooms and managing calendars
• Handling orders
• Coordinating/managing local rentals and invoicing
• Supporting the administrative operations as needed
• Updating informational materials and digital platforms

Working hours: You will work an average of 8 hours per day, according to a schedule set within the time frame of 08:00-19:00. We plan the schedule well in advance and try to accommodate requests when possible.

QUALIFICATIONS

We are looking for someone with a high school education in administration, service, or another relevant field. You need to have experience in reception or service work and good computer skills as well as experience with the Office suite.

It is essential that you have a good ability to express yourself verbally and in writing in Swedish, and we would also like you to have good knowledge of English.

You are friendly and helpful to others even in a stressful situation. You show respect for everyone you meet at work. You are inviting and positive. You work to ensure that the student/customer/user gets what they need.

You convey information and ideas clearly both verbally and in writing. You ensure that your message gets across. You adapt your communication according to the recipient, target group, and situation.

You are attentive in your interactions. You are positive, find solutions, and want to help. You understand what those we are here for need and ensure they are satisfied.

You work well with others by listening, showing interest, and respect. You understand the common mission and work to make it as good as possible.

OTHER

Attach a certificate of study or diploma for the requested education. Selection and interviews will begin during the application period.

In this recruitment, you will answer a number of questions where you will describe your knowledge in the area instead of sending a cover letter.

The City of Gothenburg actively works to promote equal rights and opportunities and to counteract discrimination. As an employee in the administration for support to persons with disabilities, we offer you:

• Secure employment with good working conditions
• Full-time with the possibility of part-time
• Introduction upon hiring
• Professional development
• Wellness grants, bicycle grants, and other discounts and offers

We only accept applications via our recruitment system in accordance with GDPR.

If you have protected personal information, you should NOT apply through the system but contact the responsible recruiting manager for handling your application.

Appointment will occur provided that the position does not need to be claimed in the administration or the city's restructuring work.

To those representing staffing and recruitment companies: For this recruitment, we have chosen recruitment channels and do not wish to receive offers of skills mediation, advertising, or recruitment assistance.