Administrator at Kallebäck's Residence

The Social Administration of Sydväst is one of four social administrations in the City of Gothenburg with around 900 employees. In the Sydväst urban area, approximately 120,000 residents live, stretching from Billdal to Högsbohöjd and to the southern archipelago. The administration's mission is to ensure that children, young people, and adults can live a safe and independent life, and that children and young people have a rich leisure time. The administration also works to support homeless individuals towards permanent housing. Through collaboration with civil society, local businesses, and other actors, we aim to improve public health and safety in the area.

In the Social Administration of Sydväst, we want to harness the engagement of all employees. With us, you can influence both your own job and the lives of others.

JOB RESPONSIBILITIES

Do you want to make a difference in people's lives? Are you the one who creates sustainable schedules? We are looking for an administrator who wants to be part of our operations to maintain quality and good service for our residents by creating sustainable schedules for colleagues.

We are seeking an administrator for Kallebäck's residence for a temporary position of 1.5 years. In this role, you will have an important function in the organization, working with schedule planning and administrative processes that create security and stability for both staff and residents.

About the role

As an administrator, you are responsible for ensuring that staffing planning runs smoothly and that scheduling meets the needs of the operation. You work closely with the unit manager, support educators, and care staff to ensure that the right competence is in place at the right time.

Job responsibilities include:

• Schedule planning and staffing - Responsible for ensuring that personnel resources are used efficiently and in accordance with the needs of the operation. We work in TimeCare and Personec. Knowledge of TimeCare is a requirement, and Personec is an advantage.
• Administrative support - Assist managers and colleagues with various administrative issues.
• Purchasing and invoice management - Place orders in Proceedo and manage invoices.
• Documentation and follow-up - Quality assure and structure administrative processes.
• Digital work - Manage the Office suite and other systems related to the operation.

We are looking for someone who thrives in a structured but changing environment, where you can work independently while being part of a team.

Kallebäck's residence is a special accommodation for individuals under and over 65 years old with extensive care needs and active substance use issues. Many residents have dependency issues combined with physical or mental health problems and require varying levels of care and support interventions. Our work is characterized by a respectful and person-centered approach. During the summer, we enjoy coffee breaks, barbecues, and socializing on our patio with access to a shaded gazebo.

Our operations are in an ongoing development process, which means you need to feel comfortable with change work and have a good ability to adapt to new routines and working methods.

QUALIFICATIONS

We are looking for someone who has completed secondary education, preferably with an administrative focus or other education and experience that the employer deems equivalent. Since the job involves communication with many different actors, you need to master Swedish in both speech and writing. As a large part of your workday involves working in various IT systems, you need to have good IT skills. Since the position is temporary, it is important for us that you can start immediately. Therefore, you also need to have worked with schedule planning and TimeCare planning for at least one year.

It is advantageous if you have experience and/or knowledge in the personnel area, for example, regarding work environment, staffing planning, and working hours. It is also advantageous if you know Personec, as TimeCare and Personec are two systems that go hand in hand. To place orders, you will use Proceedo, so knowledge of that system is advantageous.

You take responsibility for your tasks and the group's tasks. You think about those we are here for and their best interests. You do your best to complete all tasks correctly and follow up on how it turned out.

You can change how you work when things change. You can quickly change your perspective and approach and see opportunities in changes.

You are attentive in your interactions. You are positive, find solutions, and want to help. You understand what those we are here for need and ensure they are satisfied.

You work well with others by listening, showing interest, and respect. You understand the common mission and work to make it as good as possible.

You plan, organize, and prioritize work effectively. You ensure that work is completed on time and follow up on the results.

The recruitment process and interviews will begin during the advertising period, welcome with your application!

OTHER

In this recruitment process, we will not ask for a personal letter. Instead, during the application process, you will be asked to answer a number of questions about your competencies that are important for the position.

To meet the requirements of GDPR and facilitate good communication with our applicants, we ask you to submit your application digitally and not via email or letter. If you have protected personal information, you should NOT apply through the system but contact the recruiting manager for handling your application.

The City of Gothenburg is one of Sweden's largest employers. Our mission is to create a good everyday life for the residents, visitors, and businesses of Gothenburg. As an employee of the city, you have a secure employment with many career paths where you have the opportunity for interesting and meaningful tasks.

As we have already decided on the recruitment channels we wish to use for this recruitment, we kindly but firmly ask not to be contacted for further offers of competency mediation, advertising, and recruitment assistance.