Archive Officer at Sahlgrenska University Hospital

Together, we are developing Sahlgrenska University Hospital for a sustainable future. We are transforming healthcare with the goal of becoming Europe's leading university hospital by 2032. Together with our patients, we work for quality, accessibility, patient safety, research, education, and innovation – in a cohesive healthcare system in Västra Götaland Region. Our vision and goals aim for care of the highest quality, where the patient is always in focus. We provide healthcare locally and regionally, but also highly specialized care to patients across the country and abroad. Our employees are our strength and contribute to knowledge exchanges nationally and internationally. With digital tools and new working methods, we can simplify everyday life at the hospital and offer modern, accessible, and efficient care of the highest quality.

Description

The Archive and Information Structure is a support function at Sahlgrenska University Hospital responsible for the lifecycle management of the authority's public documents.

The unit's services include requirements specification, archiving, digitization, information retrieval, confidentiality assessment, disclosure of public documents, and advisory services.

In the Journal Group, we offer an opportunity to work with important societal issues in a developing and stimulating environment where you will work independently and together with wonderful colleagues.

We are now looking for an engaged and structured officer who wants to be part of our team and contribute to a legally secure and efficient handling of the disclosure of medical records within the healthcare sector and for research purposes.

Responsibilities

As an archive officer, you will search for and assess the confidentiality of medical records prior to disclosure. The work involves telephone contact with private individuals, authorities, healthcare providers, and other private actors.

Your tasks will include:

• Preparation of decision-making materials
• Application of legislation, such as the Health and Medical Services Act (HSL) and the Patient Data Act (PDL).
• Documentation and filing in our case management systems and healthcare administrative systems.
• Contributing to the development of routines and working methods within the operation.

Qualifications

We are looking for someone who is meticulous, structured, and has good administrative skills. You enjoy working independently but also collaborate easily with others.

Furthermore, you are solution-oriented and analytical, which allows you to understand complex issues and find the right way forward. You thrive on managing multiple cases simultaneously and have the ability to prioritize your work effectively.

As the position involves contact with both healthcare providers and patients, we are looking for someone with strong communication skills and a strong sense of service. You can handle sensitive cases professionally and empathetically, showing understanding for individuals' varying needs and situations.

Since we are an archive operation handling both digital and physical documents, it is important that you have a good understanding of document management, information security, and relevant regulations. You are meticulous in your work and have an interest in ensuring that information is handled correctly and made accessible according to applicable legislation.

Personal suitability will be of great importance in the appointment.

Requirements

• A degree from a university or college in, for example, political science, social work, law, or another field deemed suitable by the employer.
• Very good ability to express yourself in Swedish, both spoken and written.
• A correct and clear use of language.
• Good knowledge of the Office suite.

Meritorious

• Experience in administrative work, processing, or investigation of public documents, preferably within healthcare, government, region, or other public operations.
• Good knowledge of laws and regulations within the healthcare sector, the Administrative Procedure Act, and the principle of public access.
• Experience working in healthcare administrative systems, such as Melior, Obstetrix, Elvis, Barium.
• Ability to analyze complex issues and work in a structured manner.

Warm welcome with your application!

About Västra Götaland Region

The Västra Götaland Region exists for the people of Västra Götaland. We ensure that there is good healthcare for everyone. We work for sustainable development and growth, a good environment, improved public health, a rich cultural life, and good communications throughout Västra Götaland.

The Västra Götaland Region actively works to digitize more working methods. To be part of the digital transformation, you have basic skills and can use digital tools and services. You can search for information, communicate, interact digitally, are risk-aware, and are motivated to participate in the development to learn new things.

The Västra Götaland Region places all permanent employees in reserve for mobilization.

If you want to know more about the Västra Götaland Region, you can visit our introduction for new employees at the link here (https://www.vgregion.se/introduktion). You can also read more in the presentation here (https://mellanarkiv-offentlig.vgregion.se/alfresco/s/archive/stream/public/v1/source/available/sofia/rs4011-467070786-672/surrogate).

Application

The Västra Götaland Region prefers that you register your application via the recruitment system. If you as a candidate have questions about the advertised position or for special reasons cannot register your information in a public system - contact the contact person for the respective advertisement.

To staffing, placement, and recruitment companies and to you as a seller:
We kindly but firmly decline direct contact with staffing, placement, and recruitment companies as well as other external actors and sellers of additional job advertisements. The Västra Götaland Region has contracted agreements.