Administrator for the Department of Permits and School Finances

The Swedish Schools Inspectorate works for a school where all children, students, and adult learners receive a good quality education, an equitable education, and knowledge in a stimulating and safe environment. Central to our vision is that all children, students, and adult learners should be given the opportunity to develop as far as possible based on their circumstances. Through our reviews, we play an important and driving role in promoting equity and good academic results in Swedish schools. Our operations include supervision, quality reviews, and permit assessments for independent schools. We are located in Stockholm, Gothenburg, Linköping, Lund, and Umeå. The head office with all support functions is located in Stockholm. The new department – the Department of Permits and School Finances is also based in Stockholm.

We are currently looking for a driven administrator for the Department of Permits and School Finances at the Swedish Schools Inspectorate. The work as an administrator is based on an administrative core assignment that allows administrators to cover for each other during absences and peak workloads, which means you will also collaborate with colleagues and managers across several units within the department.

The work includes tasks related to case management, such as registering new cases, record-keeping, archiving, releasing public documents, as well as dispatching and publishing decisions. Personnel and financial administration are other tasks included in the administrators' assignments, such as during hiring and termination, as well as invoice management. Furthermore, it includes handling mail and packages, as well as providing light IT support regarding operational systems, Office packages, etc. As an administrator at the Swedish Schools Inspectorate, you will support your manager in other recurring tasks, such as booking venues and planning vacations.

In addition to this core administrative assignment, simpler processing actions in cases may also be included, such as compiling information, handling mailings, and receiving submitted documents.

The role involves daily contacts with employees in the units and managers, as well as some external contacts.

Qualifications

We are looking for someone who is communicative, structured, self-driven, unpretentious, and enjoys taking initiative and working towards solutions to problems. The work is characterized by a high sense of service and the ability to prioritize, as well as sometimes a fast pace.

You have:

• a high school diploma or equivalent adult education from municipal adult education or from a folk high school, or another equivalent education that the employer assesses as comparable.
• current experience working in W3D3
• current experience of similar administrative tasks from public sector
• good computer skills with strong knowledge in Outlook, Word, Excel, and PowerPoint
• very good knowledge of Swedish, both spoken and written

It is meritorious to have:

• post-secondary education
• current experience from the Swedish Schools Inspectorate
• experience in entering data into databases/operational systems

We are looking for someone who:

• is service-oriented and methodical and appreciates creating order and clarity
• enjoys working in a digital environment
• is independent and can see where your contribution is needed while also being good at collaborating with others
• is flexible without compromising quality in the work
• approaches tasks with interest, curiosity, and sound judgment.

We place great emphasis on your personal qualities.

The Position

The position is a permanent employment. A probationary period of 6 months applies. The scope is full-time. Start date as soon as possible by agreement. The Swedish Schools Inspectorate is committed to being a workplace free from discrimination and providing equal opportunities for all.

Application

Please send your application in the form of a CV and a personal letter (max 1 A4). Click on the application below. Reference number is SI 2025:3521. The deadline for applications is April 16, 2025.

Questions

For inquiries about the position, please contact unit manager Carin Clevesjö.

Union representatives are Caroline Engskär (Saco) and Åsa Jansson (Ofr/s). All can be reached via the switchboard at phone number 08-586 080 00. For questions about the recruitment process: rekrytering@skolinspektionen.se

The Swedish Schools Inspectorate has taken a position on recruitment channels and does not wish to be contacted by media sellers regarding proposals for recruitment solutions.