Office Manager

Do you want a key role in an influential organization? We are looking for an Office Manager who wants to work broadly with administration, finance, and coordination. Do you enjoy having many points of contact and varied tasks? Then this could be the role for you!

ABOUT THE POSITION

On behalf of our client, we are now looking for an Office Manager.

As an Office Manager, you will take on a broad role where you support the entire organization with tasks such as handling invoice and order matters, staffing the switchboard, and ongoing administration. You will be a key person in the daily operations and ensure that incoming matters are handled correctly and efficiently. We are looking for someone who is self-driven, flexible, service-oriented, and has an unpretentious attitude. Furthermore, it is important that you enjoy having a central role with many points of contact.

The position is a staffing assignment through Academic Work for an initial 6 months, expected to last long-term with the ambition for permanent recruitment.

You are offered

• A varied and developing role in a stable organization.
• The opportunity to work in a business with significant impact in standardization and the electrical industry.
• A workplace with engaged colleagues and a wonderful work environment.

JOB RESPONSIBILITIES

Tasks

• Handle invoice and order matters, including registration and follow-up.
• Staff the switchboard, receive calls, and forward matters.
• Ensure that incoming matters via the switchboard and email are distributed correctly.
• Support the finance department with simpler finance-related tasks, such as handling supplier invoices and coding.
• Manage simpler office tasks such as ordering materials, being the contact person for cleaning services, flower services, and coffee machines.
• Keep track of sales emails and act as the contact person for the warehouse.
• Handle referrals and mailings for the CEO.

WE ARE LOOKING FOR YOU WHO

• Has post-secondary education in administration, finance, or equivalent work experience.
• Has experience working in an administrative role.
• Has a basic understanding of financial processes and simple bookkeeping.
• Has very good knowledge of Swedish and English, both spoken and written.
• Has good computer skills and experience with administrative systems and the Office suite.

It is a merit if you have:

• Experience with business systems and invoice management programs.
• Previous experience with switchboards or customer service.

To succeed in the role, you have the following personal qualities:

• Detail-oriented and structured – ability to handle multiple tasks simultaneously.
• Service-oriented – professional and helpful attitude towards colleagues and external parties.
• Solution-oriented – can quickly identify the right contact person for incoming matters.
• Flexible and responsible – manages both routine tasks and more varied work moments.

Our recruitment process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position be sent to Academic Work.

We apply continuous selection and will remove the ad when enough candidates have reached the final stage of the recruitment process. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process.