Archivist with an interest in e-archives

FOI, the Total Defence Research Institute, is one of Europe’s leading institutes for applied research in defense and security. FOI is an authority under the Ministry of Defence, and our mission is to conduct research, method and technology development, and investigations for total defense, as well as to support disarmament, non-proliferation, and international security. Our activities are carried out on behalf of primarily the Government Offices, the Armed Forces, the Swedish Defence Materiel Administration (FMV), and the Swedish Civil Contingencies Agency (MSB). At FOI, we have about 1400 employees, of which more than 1000 work directly with research and development. Our competencies span the entire field from natural sciences and technology to social and political sciences.

Are you interested in driving and developing issues related to information management with us? Do you want to contribute to an organization that is creative and research-intensive? Do you also agree that collaboration and a positive attitude in everyday life create joy at work for everyone? Then FOI could be your new workplace! We offer a balanced work life, a developing work environment, and a socially important job!

About the position

FOI is in a strong growth phase, and we are now looking for an archivist with an interest in e-archives to complement our section! You will be part of a team of archivists who work together to develop FOI’s information management in a digital direction. You will participate in agency-wide projects and development work conducted within the field of information management, including the e-archive project. In this project, you will participate in analysis work for delivery processes for connection to e-archives, requirement specification for technical solutions, conduct information valuation in various systems, and produce relevant governing documents for comprehensive digital information management. Furthermore, your role includes providing training, advice, and support for the organization regarding public access and confidentiality, as well as other ongoing tasks within the archive function. Travel to our operational locations in Linköping, Umeå, and Grindsjön may occur.

About the unit

You will be part of the Information Management section within the Legal Unit, which belongs to the Research Support department. The section consists of archivists, registrars/document controllers, and a section manager. Currently, the section has 10 employees and is located in Kista.

FOI has four locations: Stockholm-Kista, Umeå, Stockholm-Grindsjön, and Linköping. Please read more here about the Research Support department.

Do you have the competence profile we need?

Requirements

We are looking for someone who has;

• a relevant education for the position in either archival science or another education that we assess as equivalent,
• current knowledge of legislation, standards, and governing specifications within the archival field,
• several years of professional experience in information management in public operations,
• good ability to express yourself verbally and in writing, in both Swedish and English.

To thrive and succeed in the role of archivist, a positive attitude towards the tasks and the organization is crucial. You are confident and experienced in your area of expertise and have the ability to translate your knowledge into concrete solutions. You have good analytical skills and can handle complex issues while maintaining a holistic view in your work. You are expected to take responsibility for your tasks and drive processes forward in a structured and efficient manner. Good collaboration and clear communication with colleagues are necessary. We place great emphasis on your personal qualities!

Meritorious

It is advantageous if you have;

• experience in designing and complementing policy documents/strategies for electronic preservation and follow-up of actions,
• experience in disposal investigations of operational systems/information systems and digital documents/data,
• experience in system implementation and delivery work, preferably e-archives,
• experience with the case management system Platina,
• experience in training staff regarding archives and information management.

What do we offer you?

The Total Defence Research Institute (FOI) is a government agency conducting world-leading research in defense and security to support Sweden's military and civil defense. We offer a unique workplace where you can work on what is important for total defense and society as a whole. Our research is applied both within defense agencies and among civilian actors and plays a crucial role in building a relevant and effective defense capability.

We consciously work for a good work environment with a good balance between work and private life. In addition, we offer a range of benefits. Read more about what it is like to work with us: https://www.foi.se/jobba-hos-oss.html (https://www.foi.se/jobba-hos-oss.html)

The position is a permanent employment that may start with a six-month probationary period.

Do you want to be part of seeking answers for a safer world?

Welcome with your application in the form of a CV and cover letter via the application button no later than April 21!

For more information about the position, please contact section manager Åsa Strandberg. Union representatives are David Sundell (Saco-S) and Magnus Lindström (OFR/S – ST). All can be reached at 08-555 030 00.

As the position is classified, Swedish citizenship is required. A security clearance with a background check will be conducted before employment according to the Security Protection Act (2018:585). For the security clearance, certified copies of the relevant education and service certificates will be requested.

FOI is an authority, and submitted application documents become public records that can be disclosed to third parties upon request according to the Public Access to Information and Secrecy Act.

Offers from recruitment companies are not welcome.