Vacant job

At the Swedish Work Environment Authority, we work together to ensure that no one becomes ill, injured, or dies due to work. Therefore, we assist employers in meeting existing requirements and inform how work environment efforts become a natural part of everyday life. Based on the Work Environment Act, we develop regulations, inspect workplaces, and disseminate knowledge about work environment issues. Our mission is serious, but our everyday life is characterized by joy at work, and we are caring and helpful colleagues.

Your new job

As an administrator, you will belong to the central region of the inspection department at the Örebro office. You will be part of a group of eight administrators located at our offices in Örebro and Falun. Your manager is based in Örebro. Your role involves providing administrative support to managers and employees.

Your tasks will vary within personnel and economic administration and will include:

• managing expenses and invoices
• processing fee notices
• handling incoming inspection reports from inspection bodies
• distributing incoming documents to the region such as building notifications, tips, referrals, etc.
• managing cases and documents in our diary.

Together with other administrators, you will also support colleagues in the office with tasks such as mail handling, local purchases, and other office-related duties. As an administrator, you will work in various systems, such as Unit 4, Primula, Public 360, Stratsys, in addition to Word, Excel, and Outlook. Much of the work is performed independently, and the majority of support to other employees occurs through email and phone contact.

Your background

The role requires that you have:

• a high school diploma
• at least three years of current experience in a role where administration has been your primary task
• good knowledge and experience of working in various operational systems for personnel and/or economic administration
• good skills in the Office suite, particularly in Word and Excel
• good communication skills to express yourself in speech and writing in Swedish.

It is meritorious if you have:

• experience working with economic administrative tasks in public operations
• experience in case and document management
• experience providing administrative support to managers and employees

When you join us, you will receive a good introduction and solid support in your work, after which you should feel confident in taking your own initiatives to plan and structure your work and make decisions based on the rules, routines, and processes that exist in a government agency. As a person, we see that you will thrive and succeed in the role of administrator if you are a team player and genuinely enjoy providing service to others as well as performing administrative tasks. You have a strong sense of responsibility, can quickly switch between different tasks, and are meticulous and structured in your work. In the selection process, we will place great emphasis on your personal qualities.

Security clearance with or without background checks may therefore be conducted before a hiring decision. For some of our tasks in security class, Swedish citizenship is required. Security clearance is conducted according to the Security Protection Act (2018:585).

What we offer you

The Swedish Work Environment Authority is a secure employer and an authority that continuously evolves with the society we operate in. We are proud to use our knowledge and trust in our important societal mission. Together we create an inclusive culture that encompasses heart, courage, and intellect. With us, you become an important part of something bigger.

The employment is a permanent position, full-time, and is currently based at our office in Örebro. We apply individual salary setting and a six-month probationary period. Start date is September 1, 2025, or as agreed.

We strive for all employees to have a sustainable work environment and a balance between work and leisure. Therefore, we have flexible working hours and provide the opportunity for remote work where the operation allows.

About us and our benefits and terms

How we recruit

Once you have applied for the position and registered your CV, you will receive an invitation via email to a chat-based interview with our virtual recruitment assistant, Hubert. The interview takes about 10–15 minutes, and we recommend that you complete it as soon as possible, but no later than within 48 hours, to proceed in the process.

The purpose of the Hubert interview is to give all candidates a fair and equal opportunity to present themselves while ensuring an objective and unbiased assessment – regardless of gender, age, or ethnicity.

Before the interview, you can read this article for tips and advice: Tips for your first Hubert interview (#).

If you proceed in the process, you will undergo psychological tests. After that, you will be contacted by a recruiter for a digital interview with the hiring manager. Interviews will start in week 17. We use a competency-based recruitment method to ensure the quality of selection and combat discrimination.

We believe it is important for you to also assess us. Therefore, we welcome questions both before and during the recruitment process. Union contacts are Adam Jansson for Saco, Marita Jonsson for ST, and Jenny Bengtsson for Seko. All can be reached via the Swedish Work Environment Authority's switchboard: 010-730 90 00.

Do you want to work with us to ensure that no one becomes ill, injured, or dies due to work?

Welcome with your application by April 7, 2025!

The recruitment is managed by the Swedish Work Environment Authority's recruitment function, and we kindly ask recruitment companies or ad sellers to refrain from contacting us.