Make a Difference. Every Day.

Are you a service-oriented person with a strong sense of structure who enjoys a varied job? Do you see collaboration as a prerequisite for supporting managers and performing your work in the best possible way? Then you are welcome to apply to us!

The Business Area (VO) Secretariat is part of the Group Office's staff and is responsible for various administrative matters related to elected representatives and the political bodies in Region Skåne. The VO Secretariat consists of two units, one of which is the Secretariat Unit that acts as a link between administration and politics.

Business Support is the other unit within the business area located in Kristianstad. We are a smaller unit of eight people consisting of executive secretaries and IT administrators who are the link between administration and politics.

JOB RESPONSIBILITIES

The position includes general administrative tasks such as organizing and preparing meetings, including booking venues, providing meeting materials, and ensuring feedback and response times are maintained. This also includes calendar and email management, invoice processing, IT orders, travel bookings, and providing support in HR and IT matters for the political organization. You will work closely with other executive secretaries on issues related to the development and streamlining of administrative routines and processes. In your role, you will also assist with tasks within your colleagues' areas of responsibility during their absences. The work involves many points of contact, both internally within Region Skåne and externally.

As an executive secretary, you help facilitate our regional politicians' daily work by approaching your tasks in a accommodating and professional manner. In the role of executive secretary for our regional councilors and group leaders, it is crucial that you remain apolitical, meaning you should be able to work for any political party, both in the majority and in opposition. Additional assignments may arise based on your skills and experience.

QUALIFICATIONS

We are looking for someone who has completed and approved secondary education, preferably also administrative post-secondary education or equivalent that the employer deems relevant. Good language skills in Swedish, both spoken and written, are a prerequisite for the position. To be considered for the position, we see that you have several years of work experience. Additionally, you have good computer skills and work fluently in Microsoft Windows and the Microsoft Office suite. It is an advantage if you have experience working as an executive secretary and preferably directly with elected representatives.

You take responsibility for your tasks and ensure quality by working in a structured manner and being meticulous, as well as demonstrating good judgment and making correct assessments and priorities. To succeed in the role, you have a high degree of service orientation, personal integrity, and enjoy working with parallel tasks. You are detail-oriented and thrive in a varied work pace. In your work, you are responsible and self-driven while also enjoying collaborating with others. To thrive in the role, you need to be flexible and able to handle unforeseen events. We see that you have a forward-thinking attitude and are driven by development and learning. It is important to us that you share Region Skåne's values: Welcoming, Driving, Caring, and Respect, as these guide our work. Personal suitability is highly valued.

We warmly welcome your application, and we look forward to meeting you!

OTHER

Region Skåne exists to ensure that everyone living in Skåne feels good and has hope for the future. Through limitless collaboration and care, the best conditions for a healthy life in business, public transport, culture, and healthcare in Skåne are created. Together, we make life more possible.

The Group Office's mission is to support the regional council, which is responsible for the overall administrative organization in Region Skåne. The Group Office's more than 750 employees work on issues related to regional development, public health and environment, healthcare planning, communication, finance, and HR. The Group Office's workplaces are primarily located in the Town Hall in Kristianstad and at Dockplatsen in Västra Hamnen in Malmö.

At https://www.skane.se/ledigajobb (https://www.skane.se/ledigajobb), you can see the status of Region Skåne's recruitments and how many have applied for the positions.

To staffing and recruitment companies and to you as a salesperson: We kindly but firmly decline direct contact with staffing and recruitment companies and salespeople of additional job advertisements.