Vacant job

About the role

We are looking for an Executive Assistant with office management responsibilities for a client with a centrally located office in Stockholm. The position is full-time and requires presence in the office five days a week.

In this role, you will have a key function within the company, where you will be responsible for the daily operations of the office while providing administrative support to management. We are looking for someone who is structured, proactive, and has the ability to streamline work processes to ensure a smooth and well-functioning work environment.

A selection of your main tasks

• Be responsible for the daily operations and administration of the office.
• Support management by handling calendar bookings, travel planning, and meeting coordination.
• Drive and develop work processes to create a more efficient office environment.
• Handle confidential information with high integrity.
• Coordinate and execute internal and external events.
• Create and edit presentations and documents with an aesthetic and professional touch.

Who are you?

To succeed in this role, we see that you have:

• Administrative skills – Solid experience in a similar role as well as office administration and managing projects independently.
• High integrity – Ability to handle confidential information professionally.
• Proactivity and decisiveness – You take initiative and do not wait for instructions.
• Structure and flexibility – You can manage a varied workday and quickly adapt to new situations.
• Good technical competence – Experience with the Office suite, especially Excel and PowerPoint.
• Social competence – You are business-oriented and can navigate in a dynamic work environment without getting stuck in the office's social context.

What we offer

With our client, you will have a key role in an exciting and developing work environment. We offer a varied and dynamic everyday life, where you have the opportunity to influence and drive improvements. You will be part of an engaged team working to create a pleasant and efficient workplace.

When you become one of us

If you want to know more, feel free to contact us if you have questions about the position or wonder what the process looks like moving forward. The people working on this assignment are candidate manager Emma Rehn (emma.rehn@wise.se (mailto:emma.rehn@wise.se)) and Emilie Runnegård Shawwaf (emilie.runnegard@thepace.se (mailto:emilie.runnegard@thepace.se))

The position may be filled before the application deadline, so do not wait to submit your application!

We look forward to hearing from you!