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Umeå University – A Place for Future Knowledge

Umeå University is one of Sweden's largest higher education institutions, with over 41,500 students and approximately 4,600 employees. The university offers a diverse range of high-quality education and world-leading research across several scientific fields, including the groundbreaking discovery of the gene-editing tool CRISPR-Cas9, which was awarded the Nobel Prize in Chemistry. At Umeå University, everything is close. Our cohesive campuses make it easy to meet, collaborate, and share knowledge, fostering a dynamic and open culture.

The societal transformation and major green investments we see in northern Sweden create enormous opportunities and complex challenges. For Umeå University, this means conducting research about – and within – a society in transition. It also means delivering education for regions that need to expand quickly and sustainably. Simply put, this is where the future is created.

Are you interested in learning more? Read more about Umeå University as an employer.

Description

University Services is Umeå University's service organization that simplifies daily life on campus for employees, students, and visitors. We achieve this by providing service and support, managing bookable teaching spaces and meeting rooms, cleaning, parcel and mail handling, access cards/UmU cards, postal services, telephony, and securing examinations.

At the Examination Service, exams are conducted both on paper and digitally. Digital classroom exams at Umeå University are conducted via a cloud-based service. Today, 50% of all exams are digital. In digital exams, the main supervisor's tasks include starting the exam, monitoring and supervising ongoing exams, and managing students' digital submissions in the system. As a main supervisor, you are therefore expected to have excellent computer skills and regular experience using, understanding, and being proficient with both PC and Mac.

You must be comfortable working in various computer systems and quickly adapt to new technology, programs, and integrate them into your work. At Umeå University, work is primarily conducted in a Windows environment. During digital classroom exams, you, as the main supervisor, are also responsible for providing basic IT support to students during setup. This mainly involves assisting with Wi-Fi connectivity and troubleshooting simple errors in the process.

Responsibilities

The role of main supervisor includes, among other things:

• Primary responsibility in the exam room. Contacting departments when necessary and supporting exam supervisors in the room.
• Managing exams and providing targeted student support if needed.
• Preparing the room for exams. Color-coding exam papers, informing supervisors, and distributing tasks before the exam starts.
• Receiving and checking in registered examinees (students).
• Providing information in Swedish and English to examinees in large groups.
• Distributing exam papers and any necessary aids.
• For paper-based exams: - Distribute, monitor, and collect exam papers. - Pack, transport, and deliver exam papers.
• For digital exams: - Start the exam, monitor and supervise ongoing exams, and manage students' digital submissions. - Handle various programs and systems required for exam administration. - Assist students with changing their UmU-ID passwords. - Assist with Wi-Fi connectivity. - Handle basic troubleshooting on both Windows and Mac.
• Responsible for restoring the room to its original condition, which includes emptying trash bins and wiping tables, etc.
• Ensure all exam papers are packaged correctly and submitted in boxes after the exam concludes.
• Work with targeted pedagogical support: - Conduct exams for students with accommodations, such as extended writing time, and administer the exam at the end of the day.
• The assignment also includes Saturday responsibilities during exam periods when the office is unstaffed.
• Independent work will occur.

Qualifications

• High school diploma (Gymnasiekompetens).
• Administrative competence.
• Good proficiency in both Swedish and English, both spoken and written.
• Good knowledge of computer systems and the ability to handle network connectivity and basic computer troubleshooting.
• Ability to collaborate.

Merits

• Experience working as an exam supervisor and/or main supervisor.

Personal Qualities

• Good teamwork skills.
• Responsible.
• Structured and meticulous.
• Service-oriented.
• Communicative.
• Attentive to the team's shared goals.
• Stress-resistant.

Conditions

As a main supervisor, employed on a permanent basis, you have a 20% position. A probation period may apply. You will be scheduled for 20% over a thirteen-week period, with the goal of maintaining a 20% workload per month. You will receive your schedule one month prior to the current period. The schedule is set in consultation with the coordinator at the Examination Service. It is particularly important to be able to work during periods of high pressure at the Examination Service. Evening and weekend work includes additional compensation for inconvenient working hours. In some cases, you may be asked to work with short notice.

Your application is submitted via the university's recruitment system, Varbi, and must be received by Umeå University by 2026-08-10. In this recruitment, you apply solely with your CV. In the application form, you will be asked to answer questions about why you are applying for the advertised position, as well as provide information about your competence and experience related to the position.

Umeå University aims to offer an equal and inclusive environment where open dialogue between people with different backgrounds and perspectives lays the foundation for learning, creativity, and development. We therefore welcome people with diverse backgrounds and experiences to apply for this position.

To staffing and recruitment agencies and to sales representatives: We kindly but firmly decline direct contact from staffing and recruitment agencies as well as sales of additional job advertisements.