Vacant job

The HR Department at the City Management Office supports all municipal departments in the HR field. Together, we are a secure, proud, and innovative force for attractive and sustainable workplaces. The HR Department at the City Management Office consists of four units/teams with different specialist areas: Pay and Pension, Negotiation and Labour Law, Work Environment and Leadership, and Recruitment and Competence Supply, where this position is located. Together with the HR functions of the departments, we deliver value-creating support to management and operations with engagement, professionalism, and collaboration, not least through an attractive, uniform, and consistently applied recruitment process.

We are now looking forward to welcoming a new colleague to our team!

Your Responsibilities

In this position, you will work within the Recruitment and Competence Supply team on Recruitment Support, which is a municipality-wide function that provides support to HR, managers, and citizens in matters related to recruitment.

The role is largely administrative, where you will, among other things:

• Formulate and quality-assure job advertisements
• Publish and close advertisements in our recruitment system
• Ensure compliance with processes, legislation, and guidelines
• Staff the telephone line and functional mailbox
• Administer and handle the disclosure of public documents
• Provide support, guidance, and service to HR, managers, and applicants
• Conduct internal control measures and follow-up initiatives in the area
• Contribute to the municipality's employer brand work, e.g., by participating in fairs and advertising on social media

This position also includes being an object specialist for learning-related systems. Currently, these systems are Infocaption and Winlas Competence. As an object specialist, you are a qualified, business-close support where you are responsible for turning decisions, priorities, and development initiatives into functioning solutions in everyday life.

The role involves:

• Ensuring that system support works in practice and supports the daily work of the operations
• Working with user support, troubleshooting, permissions, and testing
• Creating and maintaining documentation, routines, and training initiatives
• Collaborating with operations, IT, and suppliers
• Identifying and driving the development of working methods and system support, with a focus on leveraging the opportunities of digitalization

There may also be opportunities to work with other tasks based on competence and operational needs, for example for the employer's current projects, both short and long-term assignments.

About You

We are looking for you who are engaged, responsible, and thrive in a role with many contact surfaces. You find it easy to collaborate and build good relationships, but are also confident in taking your own initiatives and making decisions within your area of responsibility. Furthermore, you are communicative and service-oriented and can adapt your approach depending on the recipient and situation. The role requires that you can handle several parallel tasks simultaneously, sometimes at a high pace, without compromising on quality or details.

We believe that you appreciate working with text and communication and that you gladly contribute creative ideas, both in the small and in the larger context. You are comfortable working in a digital work environment and find it easy to get into and switch between different IT systems and digital tools. You are solution-oriented and driven by improving working methods and creating value through well-functioning system support.

We are looking for you who have:

• University education, HR professional, or equivalent
• Experience in personnel administration, preferably with a focus on recruitment
• A few years of experience in system administration, preferably in a larger organization
• Unhindered skills in the Swedish language in speech and writing, as well as good skills in English

In this recruitment, we have actively chosen to exclude the cover letter and instead focused on selection questions, please answer these and attach your CV. Warmly welcome with your application!

About Umeå Municipality

Umeå Municipality is the region's largest employer with over 13,000 important employees. Our organization is divided into nine departments, and together we work for Umeå to grow with care. Our core values are based on citizen focus, openness, trust, and continuous improvements. Together with us, you will work in socially important assignments where you contribute to Umeå continuing to be safe, secure, and fun.

Umeå is the largest city in northern Sweden with a rich offering of experiences and opportunities. We are a city of associations and culture that offers a richer life even outside of work. Here you can learn what it is like to live and work in Umeå: Move - Umeå Municipality

We are going to be more, and therefore we are looking for perhaps you? Do you want more too? We offer fair conditions, good benefits, and good development opportunities for lifelong learning, as well as jobs that are important for all those who live and work here. We look forward to hearing from you.