Vacant job

Skaraborg Hospital – where commitment, care, and competence meet.

With over 4,000 employees across approximately thirty specialist areas, we work together to provide cutting-edge trauma and specialist healthcare. Our operations cover the entire Skaraborg region, and we make a difference for our residents every day.

Here, you will find colleagues who support each other in an environment that offers room for development and responsibility. Join our team and contribute with us.

Read more at http://www.vgregion.se/skas (http://www.vgregion.se/skas)

Description

Imaging and Functional Medicine (IFM) is responsible for radiology, nuclear medicine, and interventional radiology at Skaraborg Hospital.

IFM plays a key role in medical diagnostics. In Skövde, both planned and emergency radiological services are provided around the clock, while operations in Lidköping are primarily planned. Here, you will encounter a technologically advanced department featuring MRI scanners, CT scanners, ultrasound, conventional radiology, nuclear medicine, as well as interventional diagnostics and treatment. We offer broad expertise, strong commitment, and a shared desire to develop together.

We are currently undergoing an organizational change to create better conditions for business development, staffing, workforce planning, and visible leadership. Therefore, we are looking for an administrative executive assistant who wants to help build the future of IFM.

Responsibilities

As an administrative executive assistant, you report directly to the unit managers for IFM Skövde and are an important part of the department's management structure. Your task is to create structure, coordination, and efficient administrative processes that support managers, section leaders, employees, and the business operations.

• Responsibilities include, but are not limited to:
• Administrative support to unit managers
• Support and administration of scheduling and staffing processes
• Planning and coordination of meetings, minute-taking, and follow-up of decisions
• Administration of collaboration platforms and information channels
• Super-user role within the scheduling tool (TESSA)
• Handling absence according to established routines
• Statistics, reports, and presentation materials
• Development of administrative methods and digital support tools

You will play a key role in creating efficient processes and a well-functioning support structure for the department's leadership.

Personal Qualities

We are looking for someone who is structured, detail-oriented, and proactive. You stay one step ahead, have strong collaboration skills, and can handle multiple tasks simultaneously. You thrive in an independent role with significant responsibility and have an interest in business development, digitalization, and improvement work.

Qualifications

The following qualifications are meritorious:

• Experience in administrative work
• Good knowledge of Office 365 and digital business support tools
• Very good ability to communicate in Swedish, both orally and in writing
• Experience as an administrative executive assistant in public sector or healthcare
• Experience in scheduling and workforce planning
• Experience in business development
• Post-secondary education in administration, healthcare administration, or equivalent
• Knowledge of TESSA or other scheduling systems
• Knowledge of SharePoint (Sofia)
• Experience in business follow-up and quality work

Formal education in administration or healthcare administration is not a requirement. We are looking for a person with the right qualities for the role. Those with a background in healthcare or other professions, who possess strong capabilities and a genuine interest in administrative work, are welcome to apply.

What We Offer

You will have a central role in the development of Imaging and Functional Medicine, with the opportunity to work closely with leadership and operations in a varied and developing assignment. You will have the chance to influence working methods and processes in an engaged team with high competence.

You will report directly to the Unit Manager for IFM Skövde and be part of the department's management structure. We tailor your introduction to your prerequisites and offer a wide selection of courses to further develop your skills.

Great importance will be attached to personal suitability.

Interviews may take place continuously during the advertising period.

About Region Västra Götaland

By joining us, you become part of a larger whole. We are 56,000 employees in over 200 professions who make a difference in people's lives across Västra Götaland every day.

You contribute to safe and equal healthcare, as well as a sustainable society where environment, culture, and good communications create quality of life.

We are in the midst of digital development, where you will help shape future working methods to improve and simplify daily life for residents and operations.

As a permanent employee, you will be mobilized for wartime service as part of our shared responsibility to ensure that socially vital functions continue to operate even in a crisis.

Want to know more about us? On our website, you can read more about our benefits and meet employees who make a difference and develop in their professions every day. https://www.vgregion.se/jobba-i-vgr/sa-ar-det-att-jobba-hos-oss/ (https://www.vgregion.se/jobba-i-vgr/sa-ar-det-att-jobba-hos-oss/)

Application

Region Västra Götaland prefers that you register your application via the recruitment system. If you have questions about the advertised position or, for special reasons, cannot register your details in a public system, please contact the contact person for the respective advertisement.

To staffing, mediation, and recruitment agencies and to you who are salespeople:

We kindly but firmly decline direct contact with staffing, mediation, and recruitment agencies, as well as other external actors and sellers of additional job advertisements. Region Västra Götaland has purchased agreements in place.