Vacant job

Behind a well-functioning operation is someone who keeps track of the details, holds the processes together, and ensures that service, facilities, and administration run smoothly. It is a role that may not always be visible – but is noticed when it works really well. Do you want to be part of developing the role of Service Coordinator? This position might be just for you!

About the Unit

The position is located within the General Staff Department, which consists of both civilian and military employees and supports the Chief of Staff at FMLOG in daily leadership. FMLOG will eventually move to the newly built facility, Nytomta, in Solna. FMLOG has building responsibility in the new facility, and the role is placed in Facility Service Nytomta, which is responsible for a broad spectrum of service functions such as caretaking, local cleaning, logistics support, visitor management, car and bike pools, archives and dispatch, restaurant, etc. The operation is under construction and will develop gradually.

About the Role

As a Service Coordinator, you have a central role where administration, coordination, and service meet. You create structure in daily life and follow up on the operation's ongoing processes, such as fault reports, inventory management, and purchasing. You ensure that information in our systems is correct and up-to-date. You possess good administrative skills and experience working in a structured manner, as the work involves purchasing/orders in support systems, handling fault reports, supplementary orders, etc.

The role involves many contact points – you collaborate daily with suppliers, tenants, and colleagues. Furthermore, you answer questions related to logistics and build networks with other logistics functions at the unit or in Nytomta. You identify needs, drive cases forward, and ensure things get done. At the same time, you contribute to developing routines and working methods that create even better structure and quality in the operation.

Main Responsibilities

• Handle and follow up on fault reports until they are fully completed.
• Coordinate purchases and supplier contacts and ensure that orders are correct from the start.
• Keep order on inventories and ensure our systems are accurate and up-to-date.
• Create structure in administrative processes and contribute to improved routines.
• Communicate actively with internal and external parties to drive cases forward and avoid information gaps.

REQUIREMENTS

• Completed upper secondary education or equivalent
• Experience working in a role focused on service and customer interaction
• Experience in previous administrative work
• Ability to express yourself well in both speech and writing in Swedish and English
• Very good knowledge of Microsoft Office

Personal Qualities

You are a person who enjoys taking responsibility, creating order, and developing the role in an operation where many parts need to collaborate. Planning, prioritizing, and juggling several tasks simultaneously comes naturally to you. You work in a structured manner, are meticulous, and have an eye for detail, while also having the ability to look up and see the big picture.

You are a team player who enjoys providing good service and easily builds trusting relationships. Whether you help a colleague, collaborate with a supplier, or follow up on an ongoing case, you do so with a professional and solution-oriented approach.

We place great emphasis on your personal qualities.

MERITORIOUS

• Experience in facility administration, service, purchasing, or supplier contacts
• Experience working in the Swedish Armed Forces or another government agency
• Experience with systems PRIO, VIDAR, LIFT, etc.
• Valid driver's license (Category B)

For the agency's mission to be successful, it is assumed that all employees act according to the existing values. The Swedish Armed Forces' values protect the equal worth of all people, justice, and equality and promote democracy and human rights (read more at http://www.forsvarsmakten.se/).

Other Information

Employment type: Permanent. The Swedish Armed Forces applies a six-month probation period for those not already employed by the agency.

Employment level: Full-time

Work location: Stockholm

Start date: According to agreement

Information about the position and recruitment process

Hiring Manager: Mira Brinkenberg. During weeks 28-31, there will be longer response times due to vacation.

Union Representatives

Madeleine Bagge, SACO

Eva-Britt Steen, SEKO

Bengt Rainer, OFR/O

Emanuel Derwinger, OFR/S

All can be reached via the Swedish Armed Forces switchboard: 08 - 788 75 00

Application

To create as fair a selection process as possible, we work with selection questions that replace the cover letter. In addition, you only attach your CV. Please submit your application by 2026-08-10.

Applications for this position will only be accepted via the Swedish Armed Forces website.

Information about the Swedish Armed Forces and the recruiting unit: FMLOG supports combat units in carrying out their tasks at all readiness levels. We contribute to increased endurance by planning, storing, delivering, and coordinating the need for supplies and transport. FMLOG's unique competence with civilian and military expertise contributes to delivery security and availability. Together, we ensure that the Swedish Armed Forces' operational capability is maintained nationally and internationally. In the Swedish Armed Forces, there is a strong value system based on openness, results, and responsibility. Professional development and personal health are valued and encouraged. There are good conditions for internal career mobility, wellness programs, and a good balance between work and private life. Employment with us involves placement in a security class. Swedish citizenship is usually required. Security screening with register check will be conducted prior to employment according to Chapter 3 of the Security Protection Act. Employment entails an obligation to be war-placed. The employment also includes an obligation to serve abroad. The meaning of this varies depending on the type of position. If you proceed in the employment process, certified copies of certificates and documents must always be presented. Calls from external recruitment agencies and salespeople are declined.