Vacant job

Collen – Founded in 1810

As a Commercial Assistant at Collen, you will play a central role in our finance and procurement team. Your main responsibilities include administering and preparing the printing, scanning, organizing, and booking of invoices on a weekly basis and as needed. You will ensure that all supplier invoices are received in a timely manner and that refunds/credit notes are updated in the financial system.

Key Requirements

• 3rd Level Qualification in a related field
• 3 years post-qualification experience in a similar role
• Good working knowledge of English, both written and verbal
• Knowledge of MS Office including Excel and Word

Responsibilities

Reporting to the Financial Accountant for Sweden, the key responsibilities of the role include:

• Administer the preparation, printing, scanning, organizing, and posting of invoices on a weekly basis and upon request
• System data entry
• Build a professional rapport with relevant internal and external stakeholders and the wider supply chain
• Ensure all supplier invoices are received in a timely manner and refunds/credit notes are updated accordingly on the respective finance system
• Administer goods received notes (GRN) to ensure all invoices are up to date
• Research and resolve discrepancies in a timely manner
• Assist with the general administration duties of the department and as required
• Promote & foster the company core values and a culture of wellness at work
• Handle internal and external communication with a high degree of professionalism and confidentiality
• Work collaboratively with the finance & procurement team to support operational excellence and compliance
• Good working knowledge of general data protection regulation (GDPR)

The ideal candidate will be articulate with good numeracy and time management skills. You will possess the ability to work independently and to prioritize tasks, while maintaining good communication and engagement with the wider organization.

As a member of the Collen team, you have the opportunity to influence safety culture by demonstrating personal commitment, setting clear expectations, and effectively communicating safety policies. By consistently modelling safe behaviour, prioritising safety above productivity, and ensuring that all workers are supported to receive proper training and resources, you can foster an environment where safety is ingrained in every aspect of the company’s processes.

Encouraging open communication, recognising, and rewarding safe behaviour further reinforces the importance of safety. By taking these steps, you can help create a culture where safety is a shared value and a top priority for all stakeholders involved in Collen projects.

At Collen, safety is a fundamental principle, and through your work in strengthening this culture, you contribute to creating a workplace where care and responsibility are guiding principles in all parts of the business.

Selection and interviews are conducted on an ongoing basis, and the position may be filled before the final application date.

Please submit your CV and application in English.

Apply today and become part of Collen!