Vacant job

We are now looking for an experienced administrative consultant for an assignment with one of our clients in Karlshamn. This assignment is perfect for you who thrive in a developmental role where you get to work both operationally and strategically with administrative processes and structure.

About the assignment

You will play a central role in strengthening and developing the administrative function. The assignment aims to reduce vulnerability in the operations by documenting processes, creating support materials, and establishing long-term sustainable working methods.

The work is carried out in close collaboration with various functions within the organization and has a clear focus on practical application, anchoring, and implementation.

Your responsibilities

• Develop and structure an administrative handbook as support in daily work
• Develop and document routines for:
  • Mail and email handling
  • Registration and diary management of documents
  • Document management and archiving
  • Document classification
  • Basic GDPR routines
• Ensure uniform, quality-assured, and legally secure administration
• Develop a document management plan and contribute to the structure of the archive organization
• Develop checklists and other support materials as needed

Deliverables

• A complete administrative handbook with updated routines, templates, and checklists
• Proposals for the structure of a sustainable and efficient archive organization

About you

We are looking for someone who has:

• Several years of experience in qualified administrative work
• Experience in developing processes, routines, and working methods
• Good knowledge of document management, diary management, and GDPR
• Understanding of public sector operations or similar environments
• A structured and self-initiating work style
• Very good ability to express yourself in speech and writing in Swedish

Assignment details

• Scope: Full-time
• Duration: approx. 6 months
• Start: Late summer/Autumn
• Location: Hybrid, with approx. 3 days per week on-site in Karlshamn
• Working hours: Office hours
• Employment: Consultant at Jefferson Wells

About Jefferson Wells

Jefferson Wells is a consulting and recruitment company specialized in competence supply for managers and specialists within sales, finance, procurement, HR, and supply chain. With deep industry knowledge and close collaboration with both clients and consultants, we create accurate matches that strengthen businesses and give our candidates good opportunities for long-term career development. Jefferson Wells is present in about 50 locations in Sweden and in more than 50 countries globally, and is part of ManpowerGroup. Through our strong network and continuous influx of assignments, we can offer many exciting career opportunities with attractive employers.

Application

We work with continuous selection and the position may be filled before the application deadline. If you have questions regarding the position, you are welcome to contact Jenny Öster at [email protected] (mailto:[email protected]).

We look forward to receiving your application!