Vacant job

At Jägersrohälsan in Malmö, we run a primary healthcare centre with high ambitions for patient experience, accessibility, and working environment. We work in teams, with continuity and a clear focus on making care simple, secure, and accessible for the patient. We operate on behalf of Region Skåne, but also want to develop how primary care can be practiced in reality.

Real people answer the phone here; we call back when it suits the patient, and we use digital tools where they actually improve care. In short – we challenge established ways of working where it creates value.

Since its launch in autumn 2023, Jägersrohälsan has grown rapidly and established itself as one of Malmö’s highest-rated healthcare centres in the National Patient Survey. The operations currently include a healthcare centre, a branch in central Malmö, Child Health Services (BVC), and a midwife clinic. The next step is continued growth in Malmö!

About the role

In the role of Executive Assistant, you have a central function in the operations and work closely with the Operations Manager, providing both operational and administrative support. The role is broad and includes, among other things, personnel planning, scheduling, administration, follow-up, and quality assurance in our operational systems.

You are responsible for planning and administering staffing, handling time reports, and contributing to efficient resource planning based on the operations' needs. As a system administrator, you are also responsible for permissions, user support, and administration in our operational and medical record systems, and serve as the contact person for system suppliers and internal support functions.

The role involves many points of contact where you are an important support for both managers and employees. You work independently, take responsibility for developing and streamlining administrative processes, and contribute to shared working methods that create structure and quality in the operations.

At our centre, all professional groups work together with the patient's best interests as the common driving force. We believe in close collaboration where administration, management, and care complement each other to create a modern, efficient, and well-functioning operation. Through structure, commitment, and a solution-oriented approach, you contribute to creating the best possible conditions for both employees and patients.

You are responsible for:

• Providing administrative support to the Operations Manager and management functions
• Planning and administering staffing, scheduling, and time reports
• Administering permissions and functioning as a system administrator in the operation's IT and medical record systems
• Ensuring quality in registrations, follow-ups, and other personnel administration
• Being a support for managers and employees in administrative matters and system usage
• Participating in the development and streamlining of administrative processes and working methods
• Collaborating with the operation's different professional groups to create a well-functioning organization

Your qualifications:

For us, it is a given that we help each other to reach our common goals. Therefore, we are looking for you who are structured, service-oriented, and solution-focused with strong self-drive. You work independently, take responsibility for your tasks, and have good collaboration skills. You thrive in a varied role where you handle several parallel processes and find it easy to prioritize when the pace is fast.

We would appreciate if you have experience in administrative work within healthcare, personnel planning, and scheduling, as well as good system proficiency. Experience with PMO, Lissy, PASiS, and other operational or personnel systems is a requirement. However, the most important thing for us is that you have an interest in digital working methods, a development-oriented attitude, and a desire to contribute to an efficient and well-functioning operation.

You must share our values regarding patient safety, accessibility, privacy, infection control, and emergency preparedness.

Requirements:

• Experience with PMO, Lissy, and Pasis

Meritorious:

• Experience with the personnel systems Planday and HaileyHR
• Experience working at a privately run healthcare centre within Region Skåne
• Experience working as a system administrator

We offer:

• A working environment characterized by lack of hierarchy, commitment, and shared responsibility
• Opportunity to actively participate in the development of the operation
• Values that we as healthcare providers live by and you as healthcare personnel can be proud of
• Collective agreement and wellness allowance

Employment

The position is full-time with a 6-month probationary period. Start date August 1st or later as agreed.

We are recruiting continuously, so do not wait with your application.

Individual salary setting.

Background checks

We appreciate it if you carefully review your CV before submitting your application. As part of our recruitment process, final candidates undergo a background check in collaboration with 2Secure to ensure a safe and fair recruitment process.

Reference checks are also part of the recruitment process, and we request that you provide at least two references, at least one of which should be from a previous manager.

Upon employment, a certificate from the Swedish Police Authority (extract from the register of suspicions and convictions) must also be submitted no later than the first working day.

Contact

If you have any questions, you are warmly welcome to contact us!

Rebecka De Geer Paci, HR-Generalist Phone: +46 76-317 60 88

Jessica Nilsson, Operations Manager Phone: +46 76-888 90 98