Vacant job

At the HR department in Södertälje Municipality, over forty employees work to provide support in employer-related matters to the municipality's operations. Do you want to help develop the future of HR at Södertälje Municipality?

We are now looking for a System Administrator who wants to contribute to quality, efficiency, and development in an organization where digitalization and information security are highly prioritized.

Your Responsibilities

As a System Administrator, you work at the interface between operations, payroll, finance, and IT.

You will:

• Administer, coordinate, and develop our systems and continuity planning for the HR object (including Visma Personec P, Timecare, WinLas, Learnifier, etc.).
• Work according to the management model PM3 and participate in the introduction of new working methods and systems.
• Plan and carry out processing, testing, and adjustments of systems.
• Work with follow-up, analysis, and quality assurance of the payroll process, including control of payroll results, output data, and connection to financial flows.
• Troubleshoot and resolve incidents, both internally and in dialogue with suppliers.
• Suggest and drive improvements based on operational needs.
• Participate in development projects and user forums.
• Contribute to requirement specification and expert support during the procurement of new systems, in close collaboration with the Management Leader (FL) and FL-IT, to ensure that solutions meet operational needs, technical guidelines, and quality requirements.
• Monitor and follow up on information security requirements within the administration together with FL/FL-IT, including ensuring that systems and processes are in line with current legislation, internal policies, and established security standards.
• Collaborate closely with payroll specialists, management leaders, IT, and other colleagues to ensure that news and important information reach out in the organization.

Who are you?

We are looking for you who thrive in a role where you get to combine analysis, structure, and development, and who likes to work closely with both operations and systems.

We are looking for you who:

• Are analytical and meticulous with an understanding of both payroll processes and systems.
• Are solution-oriented and see the big picture in flows between payroll, systems, and finance.
• Are structured and responsible with the ability to prioritize.
• Are engaged, enjoy working in a team, and share your experience.

Requirements:

• Experience as a system administrator in complex HR and payroll systems.
• Experience with payroll processes and quality assurance of payroll output data.
• Experience with follow-up, analysis, or controls related to payroll and finance.
• University education in systems science or equivalent, or other post-secondary education that the employer considers relevant.
• Good knowledge of the Office package (Excel, Word, PowerPoint) and applications belonging to Microsoft 365.
• Good understanding of ITIL or similar frameworks, PM3, or equivalent.
• Good knowledge of Swedish in speech and writing.

Merits:

• Experience with system implementation projects.
• Experience with support work.
• Knowledge within pensions, employer contributions, and authority reporting.
• Knowledge of GDPR and information security.
• Experience working in a public and politically governed organization.

Personal qualities:

• Structured – keeps order, plans, and follows up.
• Analytical – can see connections, understand processes, and solve problems.
• Meticulous – important in work with systems, quality, and data.
• Communicative – can explain complex information clearly, both orally and in writing.
• Responsible – drives issues forward and takes ownership of their area.

We place great value on your personal qualities.

We offer you

Every day, approx. 6,000 people go to work at Södertälje Municipality. We have many different roles here and want to offer you a meaningful job where you get the opportunity to contribute to society and at the same time feel joy. As an employee here, you get the opportunity to develop and make a real impact. As an employee of Södertälje Municipality, you are offered, among other things, secure employment conditions, a generous wellness allowance, and the possibility to exchange holiday pay supplement for extra days off. Within certain operations, there is also the possibility of some flexibility regarding working hours and work methods. We have a large selection of training and competence-enhancing measures for you as an employee. For more detailed information about our benefits, please read more on our external website.

At the HR department, we have annual working hours, which gives you some possibility to control your working time. With us, you get to work independently and take great personal responsibility for your tasks. In addition, you get to spend your workdays in bright, modern premises with a group of colleagues who are happy to share their competencies. We are centrally located in Södertälje with proximity to commuter trains and buses.

If you wish, you can eventually apply for our trainee program for future managers. Since we are HBTQ+ certified, there is also an opportunity for you to learn more about this area, or perhaps you are the one who teaches us?

Welcome to us!

Other

Selection and interviews may take place continuously during the application period.

Södertälje Municipality works with competency-based recruitment methodology with the aim of counteracting discrimination and promoting diversity in the workplace.

We have many positions where we conduct a register check. A register extract (criminal record and suspicion register) from the Police Authority may therefore need to be presented by the candidate before a decision on employment.

An employment with us may involve placement in a security class. A security investigation with register check according to the Security Protection Act (2018:585) may therefore be carried out before a decision on employment. For some of our security-class tasks, Swedish citizenship is required.