Program Coordinator for the Jönköping Area

We are currently looking for a Program Coordinator to support and drive efficient business processes within a global program environment. In this role, you will be a key person for the program's daily operations, ensuring that people, processes, and workforce planning are effectively aligned with the program's goals and overarching strategy.

About the Role

This is a consultancy assignment via OIO, initially for 6 months, where you will become an integral part of the business. As a Program Coordinator, you will coordinate the daily operational activities for program members while ensuring compliance with policies, labor laws, and ethical guidelines in collaboration with HR. A key part of the role is to promote engagement and well-being among program members through proactive support.

You will work closely with Program Leadership, PMO, Program HR, and local HR teams, playing a central role in creating structure, enabling collaboration, and supporting the long-term development of the program's competencies and capacity. The role focuses heavily on coordination, administration, and communication within the program.

Your Main Responsibilities:

• Collaborate closely with Program HR and local HR teams regarding personnel-related processes and issues.
• Support workforce planning and resource management in a global/virtual program organization.
• Administer and follow up on personnel-related processes, ensuring smooth implementation.
• Be responsible for program-related administration, documentation, and data tracking.
• Maintain and develop frameworks for working methods, staffing, and documentation.
• Support organizational development and continuous improvements within the program.
• Facilitate the planning of competence development and follow up on long-term initiatives for talent acquisition.
• Coordinate activities for reskilling and upskilling within the program.
• Support decision-making regarding staffing and resource allocation.
• Support structured communication within the program (e.g., updates, coordination, and information flow).
• Contribute to knowledge sharing and long-term competence building.

We are looking for you who

To thrive in this role, we believe you are someone who enjoys working in environments with exciting changes. You are not afraid to take on challenges and thrive in a daily routine where you can take initiative and influence outcomes.

To succeed in the role, we see that you have:

• A university degree in HR, communication, administration, or equivalent.
• Fluent spoken and written English.
• Experience in operational or coordinating roles, preferably within complex programs or change/transformation environments.
• Strong administrative skills with a good eye for detail and the ability to structure information.
• Experience working with personnel-related processes and coordination.
• Excellent communication skills and the ability to create clarity and consensus among different stakeholders.
• Ability to translate strategic goals into structured and practical working methods.
• Good ability to handle stakeholders and collaborate cross-functionally.
• A proactive work approach and strong problem-solving skills.

About the Assignment

This is a consultancy assignment via OIO with a duration of approximately 6 months, with a possibility of extension.

• Scope: Full-time
• Location: Jönköping Area
• Start: Immediately or by agreement
• Duration: Approximately 6 months with a possibility of extension

About OIO

Our passion is helping you find the right role and workplace. At the same time, we are aware that you are picky and choose carefully before taking the next step in your career, and we would do the same. Therefore, we work dedicatedly in the recruitment process to get to know you and your ambitions. We believe that people in the right place have a greater chance of reaching their full potential. Through fair, hassle-free employment terms and visible leadership, we then actively work on your engagement and development. In this way, we strive to become a natural career partner for you. We are as picky as you are.

Selection is ongoing, so please submit your application today.