Vacant job

Are you a structured and proactive student who thrives on driving projects forward and managing multiple points of contact? Here you have the opportunity to take a central role in planning a well-established event within food safety, while building valuable experience in project management and event coordination. At Bergström & Hellqvist, you will become part of a small and engaged team where everyone helps each other out, has fun together, and works closely towards common goals. We look forward to your application!

About the role

Bergström & Hellqvist was founded in 1999 and is a company offering high-quality consulting services within food safety. They work, for example, with physical and digital training within the food industry, catering, and control authorities. Since its inception, their ambition has been to develop actors within the food industry and create improvements together with their customers. The company currently consists of four employees and is located in modern premises in Uppsala.

In the role of Project Manager, you will be responsible for the planning and execution of the Food Safety Update event. The event brings together actors from the entire food chain for a day filled with seminars, knowledge sharing, and networking in Uppsala. An established project plan is already in place, and your task will be to drive the work forward by coordinating activities, maintaining various contact points, and ensuring that all practical details fall into place before execution. You will work closely with Magnus Bergström and the rest of the team, who are all engaged in the project and contribute where needed. The role suits you if you enjoy taking responsibility, working independently, and simultaneously having many contact points both internally and externally. You will have great freedom to plan your work and the opportunity to contribute your own ideas regarding, for example, marketing and participant engagement.

This is a consulting assignment, which means you will be employed by Academic Work and work as a consultant at Bergström & Hellqvist. The assignment covers approximately 1 day per week, starting in late August 2026 and running until May 2027. Working hours are flexible within office hours, and the workload may vary depending on the different phases of the project. It is a requirement that you are available to work when the event takes place in May 2027.

What we offer

• A merit-building part-time role where you get to drive a larger project from planning to execution
• Opportunity to build experience in project management, events, and coordination
• Great freedom to plan your work and take personal responsibility
• Close collaboration with the company's founder and other team members
• A small, family-like, and non-hierarchical team where everyone helps each other and has fun together
• Flexible working hours that can be combined with studies

Responsibilities

• Lead and coordinate the work around the Food Safety Update event based on the existing project plan
• Be responsible for practical aspects such as booking venues, food, materials, and other resources
• Obtain quotes and order products and services related to the event
• Coordinate transport and logistics for participants and guest speakers
• Maintain ongoing contact with speakers, suppliers, and other external actors
• Participate in marketing-related activities and contribute new ideas to increase the event's visibility
• Be responsible for coordinating student participants who are offered free participation in the event
• Ensure the project proceeds according to plan and coordinate activities internally

We are looking for someone who

• Is studying at a post-secondary level, for example at a university or college, and has at least one year of studies remaining
• Is available to work during the event in May 2027
• Has experience planning events or driving projects, for example through student engagement, club life, or previous work experience
• Has experience with administrative tasks
• Has good knowledge of the Office package and generally good computer skills
• Has very good knowledge of Swedish and English in both speech and writing

It is meritorious, but not a requirement, if you have

• An interest in research, food safety, or quality issues
• A B-class driver's license

Most importantly, your personality

You are meticulous, structured, and enjoy creating order and clarity. The role involves significant personal responsibility, which means you are self-reliant, proactive, and accustomed to driving your work forward. You are communicative and enjoy collaborating with different people, while also having the ability to keep many parallel activities together. Furthermore, you are flexible and solution-oriented, seeing what needs to be done before anyone else asks you to do it.

Other information

• Start: Late August 2026
• Scope: Part-time, approx. 1 day per week (sometimes more, sometimes less)
• Location: Uppsala
• Working hours: Flexible within office hours

Our recruitment process

This recruitment process is handled by Academic Work, and our client's wish is that all questions regarding the position are sent to Academic Work.

We apply continuous selection and will remove the ad when enough candidates have reached the final stage of the recruitment process. A CV is required when applying. We do not use cover letters as a selection method and therefore do not need them attached. As a candidate, you bear the main responsibility for ensuring your application is complete when submitted. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process.

For our part-time positions, you as an applicant need another main occupation of at least 50%. Examples of this are studies, another employment, self-employment, parental leave, or similar.