Medical Secretary at Administrative Service for Care (VAS) – Develop, Influence, and Make a Difference!

Welcome to Akademiska sjukhuset, one of Sweden's leading university hospitals. As a county hospital and provider of highly specialized care, we offer healthcare to two million people in Central Sweden. Here, something is always happening – a new life is born, a grandmother undergoes surgery, a colleague is hailed as a hero. Here, you will experience both challenging trials and fantastic events, within a strong community of colleagues. We welcome your application!

Our Operations

Administrative Service for Care (VAS) is a hospital-wide organization where medical secretaries, administrators, and receptionists provide administrative support for all operations within the hospital. This means you will become an important part of the care chain at one of Sweden's largest university hospitals, characterized by high competence, specialized care, choice options, and immense breadth.

The role of medical secretary is undergoing a transformation where we are moving towards broader and more coordinating roles with tasks including, among other things, appointment scheduling. We are strengthening the role at Akademiska sjukhuset, contributing to freed-up time for healthcare staff through task rotation.

We regularly organize joint inspiration and training days as well as targeted training programs for our professional role. Here, there are great opportunities for varied work, and it is important to us that employees can grow and develop within our organization.

We are leaders in Sweden in diagnostic classification, and we strive to maintain this position through continuous further education for our employees.

Your Assignment

The role of medical secretary at Akademiska sjukhuset faces significant change due to the advancement of digitalization, particularly regarding speech recognition; therefore, task rotation is our major focus area.

Correctly applied competence leads to efficient and accurate care flows, and in this, you as a medical secretary play a central and important role. Our assignment includes constant development and improvement.

We are therefore looking for you who want to develop and strengthen our professional role within healthcare administration with increased patient contact and new exciting tasks. The assignment as a medical secretary/healthcare administrator may include responsibility for booking patient visits based on waiting lists, as well as associated healthcare administration. Work with cross-county care and referral handling may occur, which requires good administrative skills and knowledge in the area. The role involves close collaboration with doctors, healthcare staff, and other healthcare providers to contribute to an efficient patient flow and a well-functioning care process. Dictation writing may occur depending on the unit's needs and the assignment's design.

Your Qualifications

We are looking for you who have a completed education in Health and Social Care Administration (80p Higher Education Diploma/400p Vocational Higher Education Diploma) or equivalent education for medical secretaries. You have very good knowledge of the Swedish language in speech and writing. Furthermore, you have good IT skills in a Windows environment. We would appreciate if you have experience with diagnostic classification, and previous work in Cosmic is considered meritorious.

Your Competence

To work as a medical secretary with us requires a high sense of responsibility and precision so that the administration around patients functions in a patient-safe manner. To succeed in your role, we see that you can collaborate well with all professional categories and have a good ability to adapt to new conditions and situations. In pressurized situations, you easily adjust and prioritize work based on the hospital's needs.

You see the value of a flexible approach, are interested in the digital development of our care systems, and thrive working both independently and together with colleagues. Your sense of service, commitment, and positive attitude contribute to a good work climate, where we all help each other and collaborate to achieve the best care quality for our patients. We would appreciate your participation in the development of routines and working methods.

We value that you maintain your specialist knowledge on your own initiative and enjoy being a knowledge resource for others.

We Offer

It is important to us that you get a good start in your work, therefore we give you an introduction adapted to your experiences and needs.

We are looking for you who are trained as a medical secretary or healthcare administrator for a varied assignment within Administrative Service for Care. Main tasks will consist of appointment scheduling, telephone service, and 1177 handling.

We offer 10 permanent positions which imply mostly on-site work, although some remote work may be offered.

More about us can be read on our website, welcome there! Administrative Service for Care (VAS) (http://www.akademiska.se/vas)

Here you get benefits that make a difference, read about the benefits here: Region Uppsala Benefits (https://regionuppsala.se/formaner/).

Want to know more?

Welcome to contact us at:

• Linnea Molla, Group Manager VAS, 018-617 18 56 or [email protected]
• Viktoria Viklund, Group Manager VAS, 018-611 28 50 or [email protected]

Union Contact Persons Vision:

• Fanny Jörgensen, 018-617 26 84 or [email protected]
• Maria Wibeck, 018-617 19 56 or [email protected]

Do you want to work with us?

Welcome with your application via the link below. Recruitment may take place continuously during the application period.

Region Uppsala values the qualities that equal gender distribution and diversity bring to the operations and welcomes applicants of all genders and with different birth backgrounds, functionalities, and life experiences.

Region Uppsala mobilizes all permanent staff based on the needs of the total defense. This implies no obligations for the individual employee in peacetime but is solely a planning measure.

Before a decision on employment, a check of suspicion and criminal records is conducted for all job seekers who in the sought employment may come to work within psychiatric care, habilitation, care of children and youth, or compulsory care of addicts, areas covered by optional record extracts. This thus applies to all who will work close to patients, even if the tasks at present are not intended to mainly contain work with the aforementioned patient groups.

This recruitment is conducted entirely through Region Uppsala's efforts, and we decline phone calls from recruitment agencies and ad sales.