Vacant job

Do you want to work closely with senior management in an international and fast-paced environment? We are now looking for an experienced and proactive Executive Assistant who thrives with great responsibility, high tempo, and being a key person in the daily work surrounding a senior manager.

In the role of Senior Executive Assistant, you will provide qualified administrative support to a senior leader at a high level. You are responsible for creating structure, driving coordination forward, and ensuring that daily operations run efficiently and professionally.

You will become a central contact point for both internal and external stakeholders and work independently on everything from calendar management and travel to presentation materials and coordination of complex processes.

• Manage complex calendar planning, meeting bookings, and international travel

• Coordinate and prioritize communication with internal and external contacts

• Prepare, edit, and quality-assure documents, presentations, and reports

• Gather and structure information for meetings, briefings, and decision-making materials

• Handle confidential information with high professionalism and integrity

• Drive administrative processes and projects independently

• Identify improvement opportunities and streamline workflows

• Provide support and guidance to more junior administrative staff when needed

• Efficient coordination of management's calendar, meetings, and travel

• Professionally produced documents and presentation materials

• Structured and well-prepared decision-making materials

• Smooth communication and coordination between stakeholders

• Independently driven administrative processes with high quality

• Contribution to improved and more efficient working routines

• At least 5 years of experience supporting senior managers or executives

• Very strong administrative and organizational skills

• Strong communication skills and high professionalism

• Experience handling multiple parallel tasks with high accuracy

• Advanced proficiency in document management and MS Office

• Good problem-solving skills and ability to work proactively

• Very strong ability to work independently

• Experience with financial processes, approvals, or operational flows

• Experience with international coordination and travel planning

• Previous experience supporting management teams or high-level executives

To succeed in this role, we see that you are structured, solution-oriented, and have a high sense of service and professionalism. You work proactively, are confident in prioritizing between different tasks, and have an easy time building trust in collaborations.

📍 Location: Skövde 📅 Start: 2026-06-01 📅 End: 2027-06-30 ⏰ Scope: Full-time 📩 Application deadline: May 29, 2026

Selection is ongoing and the position may be filled before the application deadline. We therefore recommend that you submit your application as soon as possible.

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus lies within Finance, Administration, HR, Marketing, and IT, but we also have the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.

Although we are a relatively new player, we have already built trust with many of Sweden's largest companies and operate both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a clear partner for companies that want to stay ahead in their recruitment.