Vacant job

We are looking for a structured and service-oriented office assistant who wants to be an important part of our operations. This role is perfect for you if you thrive with administration, coordination, and daily contact with both internal and external partners.

You are used to working independently, keeping track of multiple tasks simultaneously, and contributing to a professional and well-functioning office environment.

Responsibilities

In this role, you will among other things:

• Handle daily administration and documentation
• Coordinate meetings, calendar bookings, and internal activities
• Prepare reports, presentations, and summaries
• Manage communication with customers, partners, and authorities
• Assist management and project managers with administrative matters
• Organize events, conferences, and corporate activities
• Manage electronic document and case management systems
• Contribute to the improvement of internal processes and routines

Qualifications

• Experience in administrative work or office coordination
• Strong organizational and planning skills
• Experience working in an international or public sector environment is an advantage
• Good computer skills and knowledge of Microsoft Office
• Ability to work in a structured manner even under high pressure
• Strong communication and social skills
• Experience in project or event coordination is a plus

Language Skills

We would like you to master:

• Swedish or English, both spoken and written
• Uyghur and Russian are advantageous
• Additional languages are a plus

Personal Attributes

We believe you are:

• Responsible
• Detail-oriented
• Flexible
• Service-oriented
• Solution-oriented
• Professional in your interactions

What We Offer

• A varied and developmental work environment
• Opportunity to work in an international setting
• Pleasant colleagues and a good work environment
• Opportunities for development within administration and project coordination