Vacant job

We are looking for an executive assistant to the Director of Urban Development for a municipality in southern Stockholm for a consulting assignment.

• Scope: Part-time 50%
• Start: March 23rd
• Duration: 6 months, possibly longer.

You will be employed by Poolia but will work at our client's location. Distribution of the part-time hours will be agreed upon with the ordering client.

About the position

As an assistant, you will be the extended arm of the Director of Urban Development. You will ensure the director's daily operations run smoothly by supporting with administrative tasks and being a contact person both internally and externally.

Your main responsibilities

• Administration regarding contracts, delegation decisions, and approval processes
• Support with registration and archiving
• Assist in ordering various types of administrative systems
• Email management and meeting bookings
• Support with IT-related administrative issues as well as onboarding and offboarding
• Prepare for, participate in, and write minutes for management meetings
• Write minutes and protocols for other meetings
• Independently arrange conferences and events
• Support with other cross-administrative tasks such as training administration, invoice coding, and various types of orders

There is often high pressure, so we want you to have a good eye for what is important/urgent and can determine what can wait.

Who are you?

To be considered for the role, you need to meet the following criteria:

• We are looking for someone who is confident and can take responsibility as well as work independently with the ability to prioritize and structure your work.
• You are service-oriented, unpretentious, flexible, meticulous, have good judgment, and a positive attitude.
• We believe you have several years of experience working in municipal operations with similar tasks.
• You are proficient in Swedish, both spoken and written.
• You are good at creating structure and enjoy improving and simplifying existing workflows and routines.

You will have many points of contact, both externally and internally, and adapt your communication according to the situation.

About the organization

Does this sound like a suitable assignment for you? If so, please apply for the position via the link in the ad. Please note the very short response time!

Welcome!