Vacant job

Company Description

Vattenfall is one of Europe's largest producers and retailers of electricity and heat. Our main markets are Sweden, Germany, the Netherlands, Denmark, and the United Kingdom. The Vattenfall Group employs approximately 21,000 people. We have electrified industries, delivered energy to homes, and transformed lives through innovation for over a hundred years.

About the Role

We are looking for an experienced Executive Assistant for a central and trusted role within the group. The role involves close collaboration with the organization's management functions and focuses on creating structure, quality, and efficiency in complex and strategic workflows.

The role requires the ability to build trusting relationships, act with high integrity and good judgment, and quickly switch between strategic oversight and operational detail management. You will have a broad and business-oriented role where you proactively coordinate, prioritize, and manage both daily and strategic activities, ensuring that decisions, meetings, and communications are conducted with the highest professionalism.

Role Description

Your main responsibilities

Support Function

• Proactively plan, prioritize, and coordinate the agenda
• Drive and follow up on deadlines, activities, and decisions
• Ensure good foresight and structure
• Quickly familiarize yourself with information and complex issues to provide qualified support
• Close collaboration with CEO Communications regarding agenda and content

Communication and Information Management

• Coordinate internal and external contacts and support communication between management, the organization, and external parties
• Handle sensitive and confidential information with high integrity
• Ensure that relevant documents and decisions reach the right recipients in a timely manner

Coordination and Structure

• Plan and administer travel, meetings, and visits
• Be responsible for meeting logistics, including agendas, materials, and follow-up
• Create structure, overview, and prioritization in complex situations and workflows

Requirements

Qualifications

You are a confident, professional, and experienced Executive Assistant with a proven ability to work closely with senior management in a larger organization.

We are looking for someone who:

• Has at least 5 years of experience as an Executive Assistant or in a similar senior role
• Has an analytical approach and can quickly familiarize themselves with new issues and materials
• Is accustomed to navigating a complex environment with many stakeholders
• Has a naturally proactive working style and stays one step ahead in planning and prioritization
• Thrives in a role that combines operational execution with advanced coordination and structure
• Has high integrity and good judgment and is experienced in handling confidential information
• Has excellent knowledge of the Office suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams, etc.)
• Fluent in Swedish and English, both spoken and written

Additional Information

We Offer

In addition to being part of shaping the future's smart energy society, we offer you a developing and varied job with many points of contact. For us at Vattenfall, it is important to have a good balance between work and private life, which is why we offer flexibility in work and the opportunity to work from home when needed. We also have a number of other employee benefits such as reduced working hours, favorable pension agreements, parental leave supplements, and more. Read more about our benefits here.

Location

Solna

For more information about the position, contact recruiter Cecilia Wijkman at [email protected]

Union representatives are Rolf Ohlsson (Akademikerna), Christer Gustafsson (Ledarna), Juha Siipilehto (SEKO), Anders Bohlin (Unionen), and can be reached via Vattenfall's switchboard at 08 739 50 00

Welcome with your application by March 29, 2026. Selection and interviews are ongoing. We only accept applications via our website. We do not accept cover letters in the application. You can apply quickly and easily by answering selection questions and attaching your CV.

Employee candidates at Vattenfall are referred to the internal career page.

At Vattenfall, we value being active, positive, open, and safety-conscious. We seek employees who share our vision and can contribute to strengthening our corporate culture. We are convinced that diversity contributes to building a more profitable and attractive company and strive to be good role models regarding diversity. Vattenfall actively works to ensure that all employees have the same opportunities and rights regardless of age, ethnic or cultural background, gender identity, religion/belief, sexual orientation, or disability. Read more about how we work with diversity and inclusion here.

As the safety of Vattenfall and its employees is crucial, we will conduct a pre-employment screening before each employment. These checks are based on your role within Vattenfall.

Working at Vattenfall means working with critical infrastructure. Therefore, many of our services are security classified, and you may be subject to military placement. If this position is security classified, a security assessment will be conducted before employment, in accordance with the Security Protection Act. Any military placement will be supported by the employment contract and the Total Defense Duty Act.

We look forward to your application!