HR Administrator at the Swedish Agency for Youth and Civil Society (MUCF)

The Swedish Agency for Youth and Civil Society (MUCF) is a government agency that develops knowledge about the living conditions of young people and the conditions of civil society. Our vision is an open and inclusive Sweden with good conditions for youth and civil society.

MUCF has been tasked by the government to work towards achieving the goals of youth policy and civil society policy. We do this by developing, collecting, and disseminating knowledge as well as contributing to the coordination of state initiatives. We collaborate with authorities, municipalities, regions, and civil society organizations and distribute state grants.

As of January 1, 2026, the agency's mission has expanded as we have taken over the responsibilities previously held by the Agency for Support to Religious Communities (SST) and the responsibility for state tasks within minority policy. This means that MUCF is an even more important actor in strengthening democracy, promoting participation, and contributing to an inclusive society.

MUCF has offices in Växjö and from February 2026 also in Stockholm.

Department for Governance and Operational Support

The Department for Governance and Operational Support is primarily responsible for processes related to operational planning and follow-up at the agency level. The department is responsible for economic, procurement, and HR matters. Furthermore, the department is responsible for the agency's legal application, including supervision and follow-up of the same.

Description

As an HR Administrator, you will belong to the HR Unit, which currently consists of an HR Manager and two HR Generalists.

Responsibilities

The HR Administrator is responsible for providing administrative support within the HR area, focusing on personnel administration, documentation, and system management. The role involves independently managing and quality assuring administrative processes related to employment, payroll, work environment, and personnel records in accordance with applicable legislation, state agreements, local collective agreements, and internal governing documents.

You will provide support in recruitment processes through work in recruitment systems, handling applications, as well as coordinating and booking interviews.

You will manage notifications, bookings, and documentation related to meetings and training. The role may also involve other administrative tasks.

MUCF believes in a continued flexible working approach with the possibility to partially work remotely based on the needs of the operations. Office presence is determined in consultation with the responsible manager based on your personal circumstances and the needs of the operations.

Qualifications

We are looking for someone who has:

• post-secondary education in HR or personnel administration
• experience in administrative work within the HR field
• experience in payroll administrative tasks, including collection, control, and quality assurance of payroll data
• experience working according to collective agreements and regulations related to salary and employment
• good ability to express yourself in Swedish, both spoken and written
• good digital skills and experience working in HR or payroll systems as well as in MS Office

It is advantageous if you have:

• experience in payroll administration in an organization with external payroll services
• experience working within a government agency
• knowledge of and experience applying state collective agreements
• experience working in HR or payroll systems, such as Varbi, Agresso, and Primula
• experience with case and document management systems, such as W3D3

To succeed in this role, you need to be structured and meticulous, as well as have the ability to plan and prioritize your work. You work independently within given frameworks and take responsibility for ensuring that your tasks are completed with good quality and within agreed timeframes. The role also requires good collaboration skills and a professional and service-oriented approach in cooperation with colleagues within the unit and other parts of the organization.

MUCF aims to harness the qualities that a balanced gender distribution and diversity bring to the organization. At MUCF, we care about good employee engagement. This means that you as an employee take responsibility for your work, contribute to development, and participate in creating a good work environment.

You can read about our recruitment process here (https://www.mucf.se/om-oss/jobba-hos-oss/var-rekryteringsprocess).

We use e-recruitment to streamline and quality assure the recruitment process. As a candidate, you are responsible for ensuring that the information provided is truthful and accurate and that it is submitted to MUCF no later than 24:00 on the last application day. The information will be processed and stored in accordance with the General Data Protection Regulation (GDPR).

In preparation for the recruitment work, we have made decisions regarding recruitment channels and marketing. Therefore, we kindly ask for no contact with media sellers, recruitment sites, or similar.

We warmly welcome your application!