Ref: 20260348

Job Responsibilities

Do you want to be part of an organization where every day is filled with opportunities to influence and improve the school systems? We are looking for a passionate and driven colleague who is ready to make a real difference for Malmö's students.

We are now seeking a system administrator focused on student health systems for our unit. You will primarily work closely with the combined unit for student health care within the department for support and development.

The assignment has recently grown and become very extensive. As a system administrator, you will be responsible for the development and management of the journal system together with super users and management. The system support currently includes the medical and psychological aspects of student health as well as the Social Worker Act, Speech Therapist Act, and Student Health's Student Act.

You will enter an exciting period where you will prepare and be responsible for a new system procurement for the operational area.

Your main job responsibilities include:

• Continuously support and further develop the system based on the organization's goals and user needs.
• Take overall responsibility for incident management and ensure that any operational disruptions are handled effectively.
• Be responsible for system documentation and ensure that the correct legal agreements are in place and adhered to.
• Establish routines and conduct training for the system's users.
• Act as a contact person for system suppliers and our internal IT organization.
• Monitor the field and participate in networks to drive issues regarding integrations and digital development.
• Collaborate with the City Archive regarding e-archiving of records.

Qualifications

We are looking for someone with a university degree of at least 180 credits, preferably with a focus on system science or equivalent. You have good knowledge of IT systems from both a strategic and operational perspective.

To succeed in this role, you have:

• At least two years of practical experience in system administration at the organizational level.
• A strong understanding of managing student health systems in accordance with applicable laws and regulations.
• Experience in initiating and driving processes as well as knowledge of the school's mission.
• Very good knowledge of Swedish and English, both spoken and written.

It is an advantage if you have:

• Experience in project management, especially during system implementations or procurements.
• Experience working in larger organizations or public sector.

Personal Qualities:

Since the assignment is both departmental and management-wide, a high level of social competence and communication skills is required. You are goal-oriented, remain calm in tough situations, and adhere to set deadlines.

We place great importance on you:

• Are organized, work in a structured manner, and have good planning skills.
• Are attentive, agile, and enjoy collaborating in teams.
• Are independent, driven, and have an exploratory approach.

About the Workplace

You will be part of the Section for System Administration, which consists of friendly and competent employees whose collective efforts are focused on the management and development of common operational systems for preschool, primary school, and secondary/adult education. We strive to create effective systems that meet the specific needs of the city's three school administrations.

The section is governed by a system owner group that includes IT and digitalization managers as well as unit managers from the school administrations. The chairperson is the education manager with a functional assignment for IT and digitalization. The operation is financed through jointly developed key figures from the three school administrations. You will be placed in the Department of Support and Development, IT and Digitalization Unit.

The Primary School Administration – the city's largest administration with about 80 schools, 6500 employees, and 36000 students offers a workplace for everyone. Here we want to grow, develop, and challenge each other in our learning together – every day. We ensure that everyone has a good working environment and invest in leadership. Together, we all work for each student's best school!

The City of Malmö's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about the City of Malmö as an employer here malmo.se/jobb (https://malmo.se/jobb)

Information about the Position

Employment type: Permanent
Extent: 100%
Number of positions: 1
Start date: By agreement

Other

Please note that we in the City of Malmö have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.

According to the Education Act, a certificate from the police's criminal record must be presented when employed in preschool, school, and school-age childcare. The form to order the extract is available at: https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/)

The City of Malmö strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer fulfilling the needs of Malmö residents.

To submit your application, click on apply below. If you have any questions regarding the position, please contact the contacts in the advertisement. Your application documents are public records and are handled according to the principle of public access. If you have a decision on protected personal information, please contact the advertisement's contact person for an alternative application route.