Work at the County Administrative Board of Kalmar

Are you attracted to working with interesting tasks alongside competent and engaged colleagues? Then you might be the one we are looking for! At the County Administrative Board of Kalmar, you work on behalf of the government and become an important part of ensuring that national goals are realized in the county.

As an employee, you also have the opportunity to take advantage of many great benefits and generous wellness programs. The workplace is characterized by an inclusive culture, trust-based leadership, and a good balance between work and leisure. Together, we make a difference for society! Read more about our benefits and hear our employees talk about their jobs with us here (https://www.lansstyrelsen.se/kalmar/om-oss/jobba-hos-oss.html).

Job Responsibilities

We are now looking for two new colleagues for our legal unit: one for a permanent position and one for a temporary position lasting at least six months.

As a case officer, you are an important operational support in the County Administrative Board's handling of public documents. You are responsible for maintaining an efficient and legally secure record-keeping system and are accustomed to working in digital case and document management systems. As a case officer, you assess and handle public documents in accordance with applicable regulations. In this role, you are expected to continuously quality assure and improve the record-keeping and to inform and educate other employees at the agency about record-keeping in a pedagogical manner. You will handle daily releases of public documents. Your tasks will vary over time based on the needs of the unit and your experience.

Your main tasks will include:

• participating in mail opening
• distributing incoming mail and emails
• recording documents
• retrieving cases for employees within the County Administrative Board
• supporting employees internally with your expertise
• quality assuring and improving the record-keeping of public documents
• informing and educating employees in record-keeping
• releasing public documents
• case management and archive work

Qualifications

For the permanent position, we are looking for someone who has:

• a high school diploma
• excellent knowledge of Swedish in both spoken and written form
• Swedish citizenship.

We consider it an advantage if you also have:

• experience working as a case officer in the records department at a County Administrative Board
• experience working as a case officer and/or manager for tasks described in the advertisement at another government agency
• experience in handling administrative legal matters, such as civil marriage officiants, notifications, and traffic matters.

For the temporary position, we are looking for someone who has:

• a high school diploma
• relevant education for the area, such as registrar training or equivalent experience deemed relevant by the employer
• relevant experience with digital case and document management systems, particularly Platina
• excellent knowledge of Swedish in both spoken and written form
• Swedish citizenship.

We consider it an advantage if you also have:

• good knowledge of the Office suite
• previous experience in registrar work within public administration
• familiarity with laws and regulations governing public operations and the responsibilities of the registrar function
• good knowledge of English in both spoken and written form
• previous experience in archive work within public administration.

For both positions:

As an employee at the County Administrative Board, you take responsibility for your work in relation to set goals while helping your colleagues and contributing to the collective work of the team, which requires good collaboration skills and a structured working method. In a work environment with periods of high workload, you need to have the ability to prioritize and structure your work. Furthermore, you are expected to independently resolve issues that arise within given frameworks, and we therefore see you as solution-oriented. The assignment requires you to have an interest in and be professional in your contacts with the public and to have good ability to collaborate both internally and externally. You are expected to actively participate in our ongoing efforts to develop our operations. We place great emphasis on personal suitability.

When you submit your application, you will be prompted in the system to indicate which of the two positions you are applying for or if you wish to apply for both.

Conditions

Driver's license B

The County Administrative Board is a total defense authority. Security clearance with background checks will be conducted according to the Security Protection Act before a hiring decision is made. Swedish citizenship is required for the position. The employment comes with an obligation to be placed in a war situation and to serve in our crisis management organization in the event of an incident. Questions regarding security clearance and background checks should be directed to the contact person. Read more about background checks and security classification here (https://sakerhetspolisen.se/verksamheten/sakerhetsskydd/registerkontroll.html).

This is the County Administrative Board of Kalmar

At the County Administrative Board, about 250 dedicated employees work with a variety of government assignments. Together, we contribute to sustainable development, growth, and a good living environment in Kalmar County. We do this by balancing ecology, social sustainability, and economy. We strive for a workplace with diversity and an even gender distribution. Our values permeate our entire operation and rest on the concepts of:

• efficiency and service
• objectivity and legality
• respect for everyone's equal value.

Want to know more about us? Please visit our website! here (https://www.lansstyrelsen.se/kalmar/om-oss/jobba-hos-oss.html).