Vacant job

The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our most important goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will be safer and more secure for everyone. We are the authority responsible for prisons, probation, detention centers, and client transport.

The Transport Department (TA) is tasked with transporting and supervising individuals deprived of their liberty. These are the clients of the Swedish Prison and Probation Service who are moved between detention centers and prisons, to court hearings, and hospitals, among other places. TA also transports individuals deprived of their liberty on behalf of the Police, the National Board of Institutional Care, the Swedish Migration Agency, and psychiatry. Learn more here: https://www.kriminalvarden.se/fangelse-frivard-och-hakte/kriminalvardens-transportavdelning/ (https://www.kriminalvarden.se/fangelse-frivard-och-hakte/kriminalvardens-transportavdelning/)

We are now looking for you to work as a Personnel Administrator at the transport office in Jönköping. TA Jönköping belongs to the Eastern Transport Section, which extends from Nyköping to Kalmar and Växjö. The office in Jönköping currently has about fifty correctional officers and several administrators and caseworkers. The operation is led by a section manager along with two first-line managers.

Interviews will be conducted physically on-site in Jönköping.

JOB DESCRIPTION

Your main task is to support both the correctional inspector and other staff in administrative matters. As a personnel administrator, you will be responsible for managing the transport staff's registrations in Heroma. You will also support the transport staff with operational questions in Heroma regarding, for example, schedules, travel reimbursements, wellness/healthcare, registration of assignments, and other inquiries. The role also includes ensuring that the correct staffing needs are met, managing negotiated schedules, and handling individual agreements according to current routines in cases such as schedule changes.

Furthermore, the role includes handling daily sick and health notifications, updating statistics, monitoring medical certificates, and notifying desired short-term leave to planning.

You will also assist in producing certain HR statistics, order employment contracts for new employees, and manage the administration that arises around short- and long-term schedule management, personnel planning, and forecasts. You will respond to contractual questions from our employees. You also have a special responsibility for inventory and ordering to ensure that our office supplies are equipped with everything from pens to uniform items.

The job involves many contacts with other professional categories. You will work closely with managers in the local management group and the local planning organization. You will also have contacts and collaborate with the security section and the authority's central administrative support as well as the Swedish Prison and Probation Service's service center.

QUALIFICATIONS

We are looking for someone with excellent collaboration skills, a high level of service, and a courteous approach. You have good social skills and can interact trustfully with different people, both internal and external parties. Furthermore, you adapt easily to changing circumstances, have a positive attitude, and see opportunities in changes. You are meticulous in your work and plan and organize your tasks effectively. We are looking for someone who is self-sufficient, has good judgment, and can prioritize when necessary.

It is important to us that you share the Swedish Prison and Probation Service's fundamental values of a humane view of humanity, respect for the individual, and belief in the individual's will and ability to develop. You are also aware of and understand how background, culture, and group affiliation affect yourself and others. Furthermore, you are expected to contribute to ensuring that everyone is treated equally through your approach. We place great emphasis on personal suitability.

We are looking for someone who has:

• A complete upper secondary education or other education combined with work experience that the employer deems relevant.
• Experience in personnel administrative work.
• The ability to express yourself well in spoken and written Swedish.
• Good computer skills and good knowledge of the Office suite.

It is an advantage if you have:

• Education in HR or personnel administration.
• Experience in staffing planning/ranking.
• Experience with personnel systems, such as Heroma.
• Experience with financial management systems, such as Proceedo.
• Experience working with collective agreements.
• Knowledge of laws and agreements (labor law, working time regulations, policies, etc.).

OTHER

The Swedish Prison and Probation Service has chosen to remove the personal letter and replaced it with selection questions that are relevant to the position. The answers to the selection questions and the CV will form the basis for whether you are qualified to proceed in the process.

To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security, and confidentiality awareness and comply with applicable laws. This means that you uphold democratic values and the state values that apply to the operations of the Swedish Prison and Probation Service.

Some positions are classified in a security class, and a security review with a background check will be conducted before a hiring decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants from diverse backgrounds and experiences. Read more about the security review at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/)

The position may involve military placement within the Swedish Prison and Probation Service. Read more about military placement at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/)

Individual salary setting applies.

Probationary employment may be applied.

The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity.

To submit your application, click on the application link in the advertisement. Questions about how to apply and submit your CV should be directed to Visma Recruit. Questions about specific jobs will be answered by the contact person indicated in the advertisement.

We kindly but firmly decline direct contact with staffing and recruitment companies as well as sellers of recruitment ads. The Swedish Prison and Probation Service has contracted agreements.