Marketing Assistant at SWERMA

As a marketing assistant, you will become a central resource ensuring effective information dissemination, professional meetings, and successful events. You will support the board and actively contribute to the association's vision by managing communication and administration.

ABOUT THE POSITION

SWERMA stands for Swedish Risk Management Association and is an interest organization for those working with risk management, insurance, loss prevention, compliance, etc. This is within the business or public sector, at insurance companies or as insurance brokers.

The role aims to support the organization by managing administrative tasks, internal and external communication, as well as planning and executing events. You will work as a central resource to ensure that information flows effectively and that meetings and events are conducted professionally.

You will analyze the needs of the external environment and daily operations, take initiative, and drive changes to develop the organization. Furthermore, you will actively participate in meetings and other meetings, conferences, and networking events organized by the association.

You will collaborate regularly with members and suppliers of SWERMA in addition to the board.

We offer you a developing part-time role where you will be a key person in a dynamic organization. You will have the opportunity to work independently with varied tasks and contribute directly to the association's success and member benefits. This is a long-term consulting assignment of about 10 hours/week.

RESPONSIBILITIES

Tasks

• Administrative tasks:
• Administer SWERMA's Office 365
• Write and distribute meeting notes from board meetings and other working group meetings
• Manage documentation and archiving
• Support the board with ongoing administrative needs
• Monitor and respond to incoming emails to SWERMA; if needed, seek help from board members to ensure the content of the responses.
• Communication & social media:
• Plan communication sent via email to members so that it occurs continuously and with current information about events, information, and follow-ups.
• Update and maintain content on the website, including the events page
• Create and publish posts on social media, primarily LinkedIn
• Ensure a consistent and professional tone in all external communication
• Collaborate with other suppliers as needed
• Events & bookings:
• Participate in event planning, manage meeting notes
• Be responsible for the administration of event pages and registration forms
• Act as a contact person for participants and suppliers
• Follow up and evaluate completed events
• Hamilton Scholarship/Student Essays:
• Publish news about the opportunity to nominate for the Hamilton Prize on the website and LinkedIn
• Create an event page to receive nominations
• Compile nominations for the board
• Send invitations and reminders to educational institutions regarding the essays
• Collect the essays
• Coordinate the evaluation of the essays with jury members

WE ARE LOOKING FOR YOU WHO

• Is studying and has at least 1.5 years left of studies in media or communication or equivalent higher education or relevant experience.
• Has experience working with web publishing tools and social media.
• Is accustomed to working with Office 365 and digital collaboration tools.
• Has good communication skills in both spoken and written Swedish, as it is used in daily work.

It is an advantage if you have:

• Experience in event planning.

To succeed in this role, you are structured, self-driven, service-oriented, and solution-focused. You are used to being flexible and managing multiple tasks simultaneously. Furthermore, you have good collaboration skills and a positive attitude, contributing to a collaborative climate characterized by openness, respect, and good treatment.

Our Recruitment Process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position are sent to Academic Work.

We apply rolling selection and will take down the advertisement when enough candidates have reached the final stages of the recruitment process. When applying, a CV is requested. A cover letter is not used as a selection method and therefore does not need to be attached. As a candidate, you bear the main responsibility for ensuring that your application is complete when submitted. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process.

For our part-time positions, you as an applicant need another main occupation of at least 50%. Examples of this are studies, another employment, self-employment, parental leave, or similar.