Stockholm – our capital city with millions of dreams, expectations, and ambitions

We work for everyone living here today and in the future. Now we are looking for you who want to think big, new, and differently with us – for the people of Stockholm.

Welcome to us

As an assistant in service and administration, you belong to the HR, information management, and internal service unit.

The unit is part of the operational support department where we all have a common mission to provide support and service to all 420 employees and managers of the service administration. In the entire unit, we are about 12 employees, and within the internal service area, there are two caretakers, one assistant, and one supervisor/local manager.

We are now looking for an assistant in service and administration for our team!

In internal service, we work with:

• Local issues, mail, and goods handling
• Fault reporting and contacts with various suppliers
• Kitchen and dining room – handling dishes, coffee machines, ordering coffee carts for meetings
• Catering for operations
• Purchasing and ordering of consumables
• Handling of access cards
• SBA Systematic fire protection control
• Coordination of incoming cases

We offer

You will come to a welcoming and pleasant workplace where everyone works together to provide good and efficient service.

We offer you:

• the opportunity to work for one of Sweden's largest employers
• flexible working hours, summer and winter working hours, wellness allowance, vacation exchange, and subsidized massage at the workplace
• bright and newly renovated premises at Globen, close to the subway and light rail.

Feel free to read more about our benefits here.

Your role

Your tasks include:

• ensuring that the dining room and other common areas are kept clean, fresh, and inviting
• handling dishes in the kitchen and refilling coffee machines
• making purchases, handling deliveries of goods, and ensuring they are received, delivered, and stored in the right place
• working with administrative tasks related to our case and purchasing system
• organizing and furnishing conference rooms.

Your skills and experience

We are looking for someone who has:

• high school diploma
• several years of relevant and documented experience in similar tasks within kitchen and office service that the employer assesses as equivalent
• experience working with processes in catering, ordering, and purchasing
• good knowledge and experience working in Microsoft Office
• good Swedish skills, both spoken and written, as the job requires it.

It is an advantage if you have:

• experience with purchasing and case management systems
• experience with invoice management

We place great emphasis on the following personal competencies.

We are looking for someone who is solution-oriented and has the ability to handle varying tasks effectively. You have good collaboration skills and enjoy working together with colleagues in a supportive and service-oriented role. Furthermore, you are flexible and quickly adapt to changing needs and priorities while working in a structured and careful manner. The role requires you to be self-driven, take responsibility, and be able to plan and drive your tasks forward with high quality and good service. You are positive, attentive, and accommodating in your interactions and understand the importance of creating a welcoming and pleasant environment for both employees and visitors.

Other

We recruit without a personal letter in this recruitment to strengthen the focus on the competencies and experiences required for this role. In assessing your application, we will base it on your CV, selection tests, and a number of questions you will need to answer when applying for the position. We ask that you respond concretely and briefly to the questions, and that there is a clear connection between your answers and your CV.

In this process, tests will be used as part of the selection work.

Warm welcome with your application!

The City of Stockholm works with competence-based recruitment aimed at recognizing each person's skills and thus counteracting discrimination.

The Service Administration is one of the city's administrative agencies and is responsible for the administrative tasks coordinated in the city. This mainly involves payroll administration, financial administration, city-wide procurement issues, contact center operations, and internal consultants providing support in digitalization, IT & telecommunications, recruitment, as well as property and local issues. We have about 400 employees and are located in the Globen area. Our values are summarized in the word KÖRA, which stands for: Competence - Openness - Respect - Responsibility.