Psychiatry South Stockholm is looking for a medical secretary/administrative nurse

Psychiatry South Stockholm strives to become a leading role model in Swedish psychiatry. We do this by working person-centered, offering the right competence for the patient's needs, emphasizing the application of evidence-based guidelines and care programs. We continue to invest in development work in the areas of patient safety, care processes, and our most important resource, our employees. We are over 1000 dedicated employees who offer patients good, safe, and equal care.

About the psychiatric specialist clinic Värmdö

The psychiatric specialist clinic Värmdö became part of Psychiatry South Stockholm on April 1, 2025. We offer high-quality care and support to individuals with mental health issues. Our goal is to create a safe and inspiring environment where both patients and staff can grow and thrive. Through close collaboration and interdisciplinary work, we strive to offer individualized and evidence-based treatment.

Here, psychologists, doctors, nurses, social workers, occupational therapists, and case managers work together in interdisciplinary teams. We offer evidence-based assessment, investigation, and treatment both individually and in groups.

The clinic is located in the center of Gustavsberg near Gustavsberg harbor with good communications to Stockholm, about 25 minutes by bus from Slussen. By car from Södermalm approximately 20–25 minutes.

Your role as a medical secretary

As a medical secretary/administrative nurse, you are a very important part of the clinic. In your role, you will be responsible for writing and documenting patient records in the Take Care journal system from dictation and other notes. Ensure that journal management and archiving are done correctly. Staff the clinic's reception and phone, greet patients, relatives, and colleagues. Work with various care and IT systems such as Take Care, TeleQ, Webcert, and Clockwork. Support in planning the operations, schedule appointments, coordinate times for the team's various functions, and solve daily needs that may arise. Provide administrative support to the clinic's various professional groups and ensure that KVÅ coding follows the clinic's guidelines.

Our expectations of you

We are looking for someone who is a trained medical secretary or has extensive experience in administrative work within psychiatric outpatient care. You have a good command of the Swedish language and good knowledge of medical terminology as well as good skills in TakeCare and the Microsoft Office package. You feel comfortable in patient contact both physically at the reception and over the phone.

Personal qualities

As a person, you are service-oriented and have a very good ability to collaborate/are team-oriented and attentive. You are independent, meticulous, responsible, clear, and contribute to a good work environment. You are used to handling several parallel tasks at the same time and can prioritize between them. You find learning new things challenging and are not afraid to ask questions. You are a problem solver in the challenges of everyday work. You can handle stress constructively and are flexible. We place great emphasis on personal suitability.

What can we offer you?

The position is a one-year temporary position at 100%, 39.5 hours/week, with start date according to agreement, preferably as soon as possible. As an employer, we care about our employees' health and well-being and offer, among other things, flexible hours, wellness hours, and an annual wellness allowance of 5,000 SEK. We want the work to be energizing and therefore strive to work in processes that contribute to good care where well-being for both patients and employees is the goal. We are in an exciting phase of development, and for those interested in development work, it is an opportunity to continue the journey forward together with us.

Does it sound interesting?

You apply for the position with a CV, cover letter, and certificates. We apply ongoing interviews in this recruitment process. The clinic applies SLSO's guidelines for background checks against the criminal and suspicion register.

Warm welcome with your application!

The position will be filled provided that it does not need to be used for internal relocation, according to current regulations.

In patient-related work within the Stockholm County healthcare area:

• background checks are applied before the decision on employment according to SLSO's overarching guidelines for background checks at employment.
• employees who will have patient contact must undergo a new employee health examination, according to current directives, which is done through occupational health care before employment.
• in addition to Swedish professional certification, good knowledge of the Swedish language corresponding to level C1 according to the Common European Framework of Reference (CEFR) is required. The same requirements apply to non-licensed personnel with patient contact.

Stockholm County's healthcare area (SLSO) is one of Sweden's largest healthcare providers with 11,600 employees. We offer healthcare in the Region Stockholm's management within psychiatry, primary care, geriatrics, ASIH, urgent care, somatic specialist care, rehabilitation and health, and aids. In collaboration with Karolinska Institute, we conduct research, education, and development. https://www.slso.regionstockholm.se/ (https://www.slso.regionstockholm.se/)

Applying for a job in Region Stockholm

We strive for gender equality and equality in our workplace and welcome applicants with different backgrounds and conditions.

We only accept applications via this system. Apply by clicking the “Apply” button. Applications by mail or email will not be considered. We kindly ask for no direct contact with staffing and recruitment companies or sellers of additional job advertisements.

Our recruitment system cannot handle anonymous applications or applicants with protected personal data. If you have protected personal data, please contact the contact person indicated in the advertisement. Your application will then be handled outside the recruitment system. You should also be careful about what information you provide in your application and only include information that is relevant to the current position.

Region Stockholm is responsible for healthcare, public transport, regional development, and contributes to cultural life. Every day, around the clock. In the country's fastest-growing region. Together we create Europe's most attractive metropolitan region.

https://www.regionstockholm.se/jobb (https://www.regionstockholm.se/jobb)